Senior Administrative Program Coordinator, Outreach

Job Posting Title: Senior Administrative Program Coordinator, Outreach ---- Hiring Department: Department of Psychiatry ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 31, 2026 ---- Location: AUSTIN, TX ---- Job Details: General Notes The Department of Psychiatry and Behavioral Sciences at the Dell Medical School is seeking an Outreach Associate to work for the Child Psychiatry Access Network (CPAN), the Perinatal Psychiatry Access Network (PeriPAN), and other related programs. CPAN and PeriPAN are interdisciplinary clinical services programs intended to offer primary care providers and OBGYNs prompt access to on-call psychiatrists to provide expertise in assessment, treatment, and referrals for pediatric and/or perinatal patients identified as having a mental health challenge. The Outreach Associate will also work on the Safety-A program, an evidence-based intervention that trains clinicians how to identify and respond to suicide risk. This is a state and federally funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women. The University of Texas at Austin Dell Medical School (DMS) is a Health Related Institution (HRI) for the TCMHCC. A flexible working arrangement agreement can be accommodated based upon the needs of the program and with supervisor approval. This position may require occasional work on-site for some of the scheduled work week. Remote work will require reliable internet access and a suitable private workspace free from distractions. This position has an end date of 8/31/2026 but may be renewable based upon availability of funding, work performance, and progress toward goals. Purpose The Senior Administrative Program Coordinator, Outreach, will execute and deliver on outreach strategies that elevate impact and visibility of CPAN, PeriPAN, and other related programs aimed at improving mental health access and care for children, adolescents, and perinatal women in Central Texas. Responsibilities Recruit and retain institutional partnerships (e.g., physicians, medical practices, and other stakeholders) to enhance program utilization and sustainability. Identify and prospect potential partners, obtain contact information, and conduct outreach by visiting Central Texas medical offices (including Pediatricians, OBGYNs, and Family Medicine practices) across the 13-county Dell Medical School catchment area. Coordinate and facilitate virtual and in-person presentations, webinars, meetings, and special events to expand program visibility and impact. Support data entry and data collection efforts to monitor and evaluate outreach practices and program strategies, ensuring consistency, effectiveness, and alignment with legislative mandates and institutional goals. Maintain accurate and timely documentation of outreach activities to support reporting, auditing, and continuous improvement. With guidance from program leadership, represent CPAN, PeriPAN, Safety-A, and associated Consortium programs at events such as tabling opportunities, resource fairs, meetings, workshops, and community engagements. Collaborate with external stakeholders across medical, nonprofit, government, and educational sectors, and assist with scheduling faculty, clinicians, and staff for outreach-related activities. Assist with the management of paper and promotional supply inventory, including developing estimates, organizing purchase requests, and coordinating purchase orders. Support additional duties and special projects as assigned. Required Qualifications Bachelor’s degree and five years of professional experience, or master’s degree and three years of professional experience, coordinating or managing a program At least one year of experience in a medical, educational, or non-profit setting Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact effectively with medical providers Ability to work independently with strong attention to detail Relevant education and experience may be substituted as appropriate. Preferred Qualifications Knowledge of state and federal policies, agencies, and/or resources related to pediatric mental health Experience developing and delivering educational content or workshops Proficiency in using digital tools and technology for content creation and workshop facilitation Salary Range $56,000+ depending on qualifications Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Lifting and moving Occasional weekend, overtime, and evening work to meet deadlines Occasional interstate, intrastate, and international travel Field work as necessary Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for current university employee