Human Resources Operations Coordinator

Harbor is seeking a proactive and detail-orientated  Human Resources (Talent) Operations Coordinator  (International) to join our team on a fixed term basis to provide maternity cover.    This role is ideal for someone who thrives in a fast-paced, high-growth environment and enjoys supporting Talent Operations across multiple regions. You will play a key role in ensuring Talent processes run smoothly, with a focus on accuracy, efficiency and a consistent employee experience.    You will work closely with Talent, IT and Finance teams globally, gaining exposure to international processes and supporting the delivery of Talent services across the UK, Philippines, North America and other international regions.    This is a hands-on operational role requiring strong organisation, attention to detail, sound judgment, and the ability to manage multiple priorities in a dynamic environment.   Fixed-Term Contract (Maternity Cover)   This role is offered on a fixed-term contract to provide maternity cover for a defined period. The contract will  commence  and conclude on agreed dates, in line with business requirements and applicable Philippine employment legislation. Should the period of maternity leave be extended, there may be the opportunity to the extend the contract subject to business needs and mutual agreement between both parties. The successful candidate will receive all statutory benefits and protections applicable under local  labor  laws. Key Responsibilities:   Employee Lifecycle (Onboarding, Offboarding & Moves)   Support end-to-end onboarding, offboarding and employee changes across multiple regions   Coordinate onboarding activities including contracts, documentation, system setup, orientation sessions and survey feedback   Ensure all employee data is accurately recorded and maintained in HR systems   Manage background checks and pre-employment screening processes   Coordinate offboarding activities including documentation and system access removal   Deliver a positive and consistent onboarding experience for new hires   Coordinate the assignment of buddies to all new hires as part of the new hire buddy programme     Benefits & Leave Administration   Support the administration of employee benefits, including enrolments, renewals, changes and leavers    Manage employee benefits queries, escalate complex cases where required   Coordinate leave administration, including tracking, reporting, employee communication and return-to-work processes   Maintain accurate leave records and ensure compliance with company policy and local requirements   Support escalated or sensitive leave scenarios as needed   System & Data Management   Maintain accurate and up-to-date employee records across all Talent systems   Support data audits and reporting requirements   Monitor data quality and ensure consistency across systems   Produce basic reports and support data analysis as required   Employee Support & Operations    Act as a point of contact for employee queries across the international population   Monitor and manage shared Talent inboxes, responding to queries in a timely manner   Prepare standard employee documentation (e.g. letters related to leave or employment changes)    Support monthly payroll inputs (e.g. sickness reconciliation and data validation)    Process & Continuous Improvement   Follow established processes and operational checklists to ensure consistency and compliance   Support the review and update of policies, handbooks and process documentation   Identify opportunities to improve processes and contribute to ongoing enhancements   Provide cross-regional operational support as required to ensure global team coverage    Qualifications:   We are looking for a highly organised, professional, and operationally focused individual who can operate with confidence in a sophisticated, high-growth environment.   Essential   1-3 years’ experience in an HR/Talent coordination or administrative role    Experience in a professional services, corporate, or fast-paced environment   Strong organisational skills and attention to detail   Excellent written and verbal communication skills   Ability to manage multiple priorities and meet deadlines   Proactive and reliable, with a strong sense of ownership   Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)   Ability to handle sensitive and confidential information with discretion   Desirable:   Experience supporting international or multi-region teams   Knowledge of UK employment practices, benefits or payroll processes   Experience using HR systems (e.g. Workday or similar)   Experience working in a scaling or PE-backed organisation   Proactive self-starter who anticipates needs rather than reacts to them   Strong interpersonal skills and professionalism with stakeholders across multiple regions   Knowledge and understanding of the wider external Talent environment and how best practice can be adapted /developed to support division strategies    Working Pattern:   Full time role (5 days per week)   Preferred working hours are 2:00pm – 10:00pm to support global collaboration   About Us: Harbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 900+ strategists, technologists, and specialists navigate alongside our clients – leading law firms, corporations, and their law departments – to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem. Harbor is an equal opportunity employer. All qualified applicants will receive consid