Executive Assistant

We are seeking a sharp, proactive, and highly seasoned Executive Assistant to serve as a true business partner to the Head of ICONIQ Studio. This role goes well beyond traditional administrative support—the ideal candidate is a strategic operator who anticipates needs, drives accountability across stakeholders, and helps keep a fast-moving leader and team on track. Responsibilities span complex calendar and inbox management, relationship and network management, meeting follow-up and execution tracking, and seamless coordination of travel, events, and special projects. Maintaining confidentiality, multitasking effectively, demonstrating exceptional attention to detail, and exhibiting a strong work ethic are imperative for success. A passion for excellence and a no-task-too-big-or-too-small mindset are essential. What You'll Do: Serve as a true business partner to the Head of Studio, ensuring seamless flow of day-to-day activities and anticipating needs before they arise Own and proactively manage a complex, high-volume calendar across multiple time zones, balancing competing priorities with sound judgment Manage and prioritize a busy email inbox, drafting responses, flagging what matters, and triaging on behalf of the executive Drive relationship management by tracking and strategically planning engagement with internal stakeholders, external partners, and the broader ICONIQ community Capture follow-ups, action items, and key takeaways from meetings; proactively chase deliverables across stakeholders to keep workstreams on track Proactively capture, enter, and maintain meeting notes, contacts, and other relevant data in Salesforce and other systems to support an institutionalized process Seamlessly coordinate domestic and international travel logistics, meals, vendors, and lodging Proactively and strategically coordinate internal and external meetings, team events, and meeting materials Continually create and improve systems and processes around team functionality and operating cadence Send and track gifts, mailings, and other touchpoints Manage and process monthly expense reports with accuracy and timeliness Provide additional administrative and special project support as needed, including building rapport across the Studio team and partnering closely with colleagues across ICONIQ Demonstrate timely responsiveness outside of “regular” business hours when needed Ideal Candidate Background:  5+ years of experience in an executive support role, ideally supporting a senior leader within Venture Capital, Private Equity, Private Wealth Management, Management Consulting, Investment Banking, or a similarly fast-paced, professional services environment Track record of operating as a true business partner—not just an executor—with the maturity and judgment to represent a senior leader internally and externally Exceptional proactivity, ownership, and follow-through; takes pride in keeping people, projects, and commitments on track Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders What We Offer Comprehensive Medical, Dental, and Vision Insurance Life and disability insurance plus wellness, fertility, and mental health benefits 401(k) with matching contributions Commuter benefits and wellness stipends Tuition reimbursement and ongoing professional development support Smart-casual dress code and a vibrant, collaborative workplace Location: Applicants are expected to work onsite in our San Francisco and Palo Alto offices in accordance with our hybrid working policy.  Time will be split between both office locations. Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $57.69 to $62.50 an hour, overtime eligible; $120,000 - $130,000 annualized, based on a standard 40-hour workweek for 52 weeks. About ICONIQ ICONIQ is a global investment firm elevated by an extraordinary community. With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society.  When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [ https://www.greenhouse.com/privacy-policy ] and ICONIQ’s Privacy Policies available here [ https://www.iconiqcapital.com/privacy-policies ].  Use of AI in the Application Process We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice. We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership. Throughout the interview process, you should be prepared to speak in depth about your experience and