Financial Administrator (m/f/d) US

Location:   Chicago, IL (minimum 2 days/week in-office)   Employment Type:   Full-time | Mid-Level Professional   MISSION / ROLE   We are seeking a highly capable  Financial Administrator (m/f/d)  to join our U.S. team in Chicago. This role sits at the intersection of  Finance, People & Culture, Payroll, and Office Administration , acting as a key operational connector between our U.S. organization and our Germany-based People & Culture team.   You will play a central role in ensuring smooth financial operations, compliant payroll processing, and high-quality employee experience across the entire employee lifecycle. This is a mid-level professional position suited for someone who thrives in a structured yet dynamic environment and enjoys working across functions and geographies.   YOUR TASKS AND RESPONSIBILITIES Finance & Accounting     Support  month-end and year-end closing activities , financial reporting, accounting processes, budgeting, and cost controlling  Monitor and ensure that expenditures align with approved budgets  Prepare and deliver spending and financial control reports   Support financial compliance including tax-related and governmental reporting requirements   Collaborate closely with the Finance team in Germany  to ensure alignment with global group policies  Provide financial insights and operational support to local and group management   Support Sales and Use Tax compliance through registration and filing activities Payroll & Compensation   Manage and review semi-monthly payroll processing for U.S. employees   Support sales commission calculations and payout processes , including review of sales agreements  Conduct regular payroll and billing audits  to ensure accuracy and financial integrity  Ensure compliance with applicable payroll tax and labor regulations   Of fice & Operations Management (U.S.)   Take part in  U.S. Office Management responsibilities   Support administrative and operational office processes  Partner with Finance and People & Culture colleagues to ensure efficient day-to-day operations   Collaborate with external advisors to ensure full legal and regulatory compliance   Support cross-functional initiatives and operational improvements   People & Culture / HR Operations   Serve as a  liaison between U.S. operations and the People & Culture team in Germany   Support employee operations , including onboarding and offboarding processes  Co-create and maintain a positive, inclusive, and compliant workplace environment that fosters employee engagement and morale  Ensure compliance with state-specific U.S. employment regulations  and internal policies  Support benefits administration and employee communications regarding policies, updates, and company news   YOUR PROFILE   Several years of experience in Finance, HR Operations, Payroll, or Office Administration (mid-level)   Strong understanding of U.S. payroll processes (GAAP) and employment practices   Experience working in international or cross-functional environments is highly preferred   Structured, detail-oriented, and highly reliable working style  Strong communication skills and ability to act as a bridge between teams in different countries  Comfortable handling confidential data with discretion   Proficient in HR/finance systems and MS Office or similar tools YOU CAN LOOK FORWARD TO THIS WITH US At KINEXON, you will meet people with a similar mindset who are passionate about innovative technologies and love to master new challenges in a team, as well as create great products.   Become part of our team and enjoy the following benefits:   #Freetime 30 days (DE) / 20 days (US) paid vacation to refuel your energy (for full-time employees) #WeCare – take your time off for the family (parental leave etc.) #WorkingHours – Early bird or night owl - you can choose your flexible work hours. #FlexibleLocation – we work with a hybrid and remote model. #OneTeam - We enjoy spending time together at regular team and company events. #OnTop -    further benefits selected by you annually out of a range of benefits that we offer (mobility, sports, vacation budget, training budget and more)  If you want to find out more about our benefits, you can look  here  and with a visit to Instagram  wearekinexon   you can get a look behind the scenes. ABOUT US KINEXON is a leader in Physical AI for Manufacturing & Sports, turning real-time location and motion data into actionable intelligence and automation. Our AI and IoT-driven platform supports a wide range of applications, from automated logistics and safety solutions in factories to live player tracking and performance analytics in sports. In sports, 80% of NBA teams rely on KINEXON technology, alongside FIFA and top European football teams and leagues. In manufacturing and logistics, we partner with blue chip companies including BMW, Siemens, Airbus, Continental, and MTU to drive measurable efficiency gains. Founded as a TU Munich spin-off, we are a team of ~250 people headquartered in Munich with a US office in Chicago - and we're hiring ambitious talent ready to shape the future of physical AI.