Internal Fund Administrator

Why Work at Mercer Advisors? For more than 40 years, Mercer Advisors has been helping families amplify and simplify their financial lives by integrating financial planning, investment management, business management, tax, estate, insurance, and more, all managed by a single team. We deliver the kind of comprehensive care once reserved for only the wealthiest households. Today, we serve over 31,300 families across 90+ cities across the U.S. Ranked the #1 RIA Firm in the nation by Barron’s for two consecutive years, Mercer Advisors is an independent fiduciary legally bound to act in our clients’ best interests — always.* Mercer Advisors offers a workplace that stands apart in the financial industry. More than half of our employees and client-facing professionals are women, reflecting the clients we serve. With a flexible, national footprint, we build our teams around exceptional talent — wherever they are. Join us and help families amplify and simplify their financial lives with confidence. * Mercer Advisors was ranked #1 for RIA firms with up to $70 billion in assets. The Barron’s top RIA ranking is based on a combination of metrics – including size, growth, service quality, technology, succession planning and others. No fee was paid for participation in the ranking, however, Mercer Advisors has paid a fee to Barron’s to use the ranking in marketing. Please see important information about the ranking criteria methodology  here . Job Summary: The Internal Fund Administrator will play a central role in the oversight, monitoring, and reporting of a fund of funds complex, serving as the primary point of coordination across third-party fund administrators and auditors. This role blends operations, valuation oversight, and investment support, and is critical to ensuring the accuracy, timeliness, and integrity of fund reporting for investment committee decision-making and regulatory compliance. This role sits at the intersection of fund accounting, valuation oversight, and investment reporting, serving as the internal control point for a complex alternatives platform. This position is critical to the firm’s fiduciary and operational integrity , ensuring that: Fund valuations are accurate and prepared in accordance with valuation policy Investor reporting is consistent and reliable Investment decisions are supported by high-quality data Essential Job Functions for this role include: 1. Fund Administration Oversight Serve as the primary liaison with third-party fund administrators for all underlying funds and vehicles Review and monitor: NAV packages capital account statements transaction activity (capital calls, distributions, fees) Pay fund expenses Escalate discrepancies or irregularities and ensure timely resolution 2. Audit Coordination Act as primary point of contact for external auditors Coordinate annual audit process across fund entities Review audited financial statements for consistency with internal records 3. Shadow Accounting & Valuation Prepare and maintain quarterly shadow valuations for each fund Independently track and reconcile: capital activity NAV movements performance metrics Perform capital account roll forwards, including: contributions distributions (including recallable capital) net asset value changes Identify and investigate: valuation discrepancies timing differences stale or inconsistent pricing 4. Investment Monitoring & Reporting Prepare quarterly fund monitoring and oversight reports for the Investment Committee fund performance (IRR, MOIC, DPI/TVPI) portfolio exposures cash flow activity manager-level trends Highlight: performance drivers risks and anomalies notable events across underlying managers 5. Data Integrity & Reconciliation Reconcile data across: internal systems (e.g., Opto / Arch / Orion / shadow books) custodians underlying fund reports Maintain documentation and audit trail for all reconciliations 6. Process Improvement & Controls Enhance internal processes for: valuation consistency reconciliation workflows reporting efficiency Develop and document controls aligned with SEC expectations 7. Ad Hoc Analysis Support: due diligence on new fund investments responses to audit or regulatory inquiries special projects across the alternatives platform Knowledge, Skills, and Abilities: Experience private equity / private credit / investment operations fund administration fund of funds platform preferred 7+ years experience in: Technical Skills capital call / distribution mechanics private equity and alternatives structures fund performance metrics (IRR, MOIC, DPI) shadow accounting / shadow NAVs reconciliation processes Understanding of: Experience with: Advanced Excel skills required Analytical & Professional Skills independently identify and resolve discrepancies synthesize data into actionable insights Attention to detail and accuracy Ability to: Clear and concise communication skills Preferred Qualifications Orion, Black Diamond, Addepar, Arch, or similar platforms Direct private investments Secondaries Experience with systems such as: Exposure to: Co-investments Key Competencies investment team external service providers Ownership mindset – acts as control point for data and reporting integrity Skeptical reviewer – challenges third-party administrator outputs Process-oriented – builds scalable and defensible workflows Collaborative communicator – interfaces effectively across: Work Schedule: This professional role requires availability during standard business hours of Monday through Friday from 8AM to 5PM.  At times, the role may have early or late hours to meet business tasks and deadlines for external and internal client needs.     All roles classified as a non-exempt are required to record working time into the timekeeping system