Senior Workplace Manager

About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. The role The Senior Workplace Manager - San Francisco is responsible for leading workplace operations, flagship office delivery, employee experience and day-to-day service excellence across Nebius' San Francisco office and other US locations. As Nebius continues to scale, this role ensures our US workplaces operate as safe, high-performing and fully functional environments that support productivity, collaboration, employee well-being and business growth. Combining operational discipline with a strong hospitality mindset, the role sets the standard for a welcoming, high-quality workplace experience across every service touchpoint - from office arrival and reception to meeting rooms, events, food services, facilities, security and the moments in between. We are opening our flagship US office in San Francisco, and this role will be a key driver of that project: a unique opportunity to shape a strategically important space and create a workplace that colleagues and visitors genuinely enjoy being part of.  As Nebius HQ is in Amsterdam (CET), this role requires flexibility for early morning meetings and close collaboration with global stakeholders.   Your responsibilities will include:   San Francisco Flagship Projects & Workplace Development   Own local workplace projects including office openings, fit-outs, moves, expansions and improvements, ensuring delivery is aligned with Nebius' global workplace strategy and standards.  Lead and coordinate the local project ecosystem, including project managers, brokers, lawyers, architects, landlords, vendors and Nebius stakeholders.  Contribute to workplace development initiatives including space planning, office activation, future workplace concepts and continuous improvement of the employee and visitor experience.  Bring an experience-first perspective to how spaces are designed, operated and activated, ensuring they are functional, welcoming and scalable as the business grows.  Workplace Operations & Facilities Management   Oversee the full workplace service ecosystem, including facilities, maintenance, cleaning, reception, catering, logistics, access control, furniture, equipment and vendor coordination.  Ensure reliable Hard FM operations, including technical infrastructure, maintenance and building systems, as the operational backbone that enables a consistently high-quality workplace experience.  Oversee Soft FM services with a hospitality lens, ensuring reception, catering, cleaning, logistics and day-to-day office services are delivered with consistency, care and genuine pride in service.  Own day-to-day space management, including space optimisation, seating plans, utilisation insights and workplace improvements.  Coordinate office infrastructure needs with IT, Security, Finance, Procurement and other cross-functional partners.  Support office expansions, space optimisation and workplace improvements across San Francisco and other US locations.  Safety, Security & Compliance   Ensure a safe, compliant and secure workplace through effective physical security, access control, incident management and operational readiness.  Maintain a welcoming environment while ensuring colleagues, visitors and assets are protected.  Partner closely with Security, IT, landlords and service providers to manage risks, resolve issues and maintain business continuity.  Service Experience, Events & Employee Experience   Set the standard for a high-quality colleague and visitor experience across the San Francisco office, ensuring the workplace feels safe, functional, engaging and easy to use.  Bring a hospitality mindset to every part of the workplace operation, ensuring colleagues and visitors feel welcomed, supported and in good hands.  Oversee the planning and execution of internal office events in San Francisco, partnering with stakeholders to create experiences that support culture, collaboration and engagement.  Identify and implement improvements to workplace engagement, service quality and employee satisfaction.  Leadership & Service Culture   Build, lead, coach and develop the workplace service model and team as the San Francisco office scales, across facilities, services and workplace experience.  Create a shared service culture where every team member and vendor partner understands the role they play in the colleague and visitor experience.  Provide clear direction, performance management and development opportunities for team members.  Ensure alignment with global workplace standards, initiatives and ways of working while adapting effectively to local business needs.  Stakeholder & Cross-Functional Collaboration   Work closely with HR, IT, Security, Finance, Procurement, local leadership and global Real Estate & Workplace teams.  Act as the workplace representative for San Francisco in cross-functional and global initiatives.  Provide clear updates, insights and recommendations to senior leadership.  Communicate proactively during workplace changes, disruptions and projects, keeping trust high and uncertainty low.  Vendor, Budget & Operational Excellence   Manage relationships with landlords, suppliers and service providers, holding p