Administrative Assistant

At PitchBook, a Morningstar company, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We’re deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company.  Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there’s going to be some ambiguity along the way, but we excel when we challenge ourselves. We’re willing to take risks, fail fast, and do it all over again in the pursuit of excellence. If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.  About the Role: PitchBook’s Commercial organization is a key driver of our growth—fueling both new client acquisition and long-term account success. From initial outreach to product demonstrations and deal closure led by our New Business team, and the ongoing relationship management provided by our Account Managers, each team plays a vital role. Together, they form a collaborative and high-impact organization that helps shape PitchBook’s market presence and deliver meaningful value to our clients.  The Administrative Assistant provides support to the Chief Revenue Officer, in addition to key senior personnel across the Commercial department. You must be a determined, focused, and flexible person who takes initiative and possesses a high level of attention to detail. Clear communication will be critical, as you'll be responsible for multiple tasks running concurrently. You should have a demonstrated track record of organizational excellence and adapting to urgent, unforeseen priorities as need be.  Primary Job Responsibilities: Effectively partner with department head to help maximize their daily effectiveness  Demonstrate effective, dynamic, and mindful calendar management. This requires interaction with both internal and external stakeholders to coordinate a variety of meetings across various time zones  Learn and manage the executive’s preferred system for prioritizing, organizing, and replying to emails and other communications  Prioritize and decide what meetings need to take place, when, for how long, with which attendees and with what prep materials  Complete thorough notetaking in team meetings, including a summary of follow-up action items, and distribute notes to appropriate stakeholders in a timely manner  Maintains the strictest confidence with sensitive matters, including preparing and reviewing documentation when dealing with confidential information  Oversee frequent travel arrangements for department head by completing itineraries, expense reports, and coordinating transportation and lodging as needed  Collaborate with team managers to better understand and relieve bottlenecks across department  Support and collaborate on planning of all-up events including All Hands, offsite strategic planning meetings, company events, and other activities as needed  Support department projects of all sizes in coordination with the Commercial Business Operations team and ensure deadlines are being met  Gather and prepare presentations for company-wide meetings as needed  Work collaboratively with other administrative assistants within the organization to provide comprehensive executive support  Support the vision and values of the company through role modeling and encouraging desired behaviors  Participate in various company initiatives and projects as requested  Skills and Qualifications: Bachelor’s degree and 1+ year of corporate working experience or 2+ years of professional administrative experience  Effective written and verbal communication skills  Thinks creatively and independently to tackle challenges, solve problems, and get results  Desire to take on challenges  Ability to balance the big picture with attention to detail  Ability to react with appropriate urgency to situations and requests  Strong cross-team collaboration and organizational skills  Strong attention to detail and problem-solving skills Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily Must be authorized to work in the United States without the need for visa sponsorship now or in the future Benefits + Compensation at PitchBook: Physical Health             Comprehensive health benefits Additional medical wellness incentives  STD, LTD, AD&D, and life insurance Emotional Health  Paid sabbatical program after four years Paid family and paternity leave  Annual educational stipend Ability to apply for tuition reimbursement CFA exam stipend  Robust training programs on industry and soft skills  Employee assistance program Generous allotment of vacation days, sick days, and volunteer days Social Health  Matching gifts program Employee resource groups Subsidized emergency childcare   Dependent Care FSA Company-wide events Employee referral bonus program   Quarterly team building events Financial Health  401k match Shared ownership employee stock program  Monthly transportation stipend *Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.   Compensation This position is non-exempt and paid a salary of $60,000-$75,000 Target annual bonus percentage: 5% Working Conditions: At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built