Executive Assistant & Office Coordinator

Our mission: e liminating  every barrier to  mental health. Spring Health is a global mental health company on a mission to eliminate every barrier to mental health. We're building a world where getting support is simple, personal, and built around the person, so care can continue through every job, move, health plan, and life stage. Our AI-native platform helps us deliver personalized support across self-guided tools, coaching, therapy, medication management, and specialty care. With outcomes independently validated by JAMA Network Open and the Validation Institute, Spring Health reaches more than 170 million people worldwide through leading employers, health plans, and partners. As an AI-native company, we believe technology should expand the reach, quality, and humanity of care. Every Spring Health team member is expected to use AI tools thoughtfully, apply human judgment to AI outputs, and keep building AI fluency in ways that support their role and our mission. Spring Health is seeking a highly organized, proactive, and service-oriented Executive Assistant / Office Coordinator to support key leaders in our San Francisco office while helping create a seamless in-office experience for employees and visitors. This role will be a key operational presence in the SF office, while supporting our Chief Technology Officer and Chief Information Security Officer. This is a full-time, in-person role based in San Francisco, Monday through Friday. This role will report directly to the Manager, Executive Support. Occasional travel may be required for team or company events and/or meetings.  What you’ll do:  Proactively manage complex calendars, meetings, and priorities for supported leaders Prepare leaders for meetings by coordinating agendas, materials, and briefing documents Track deadlines, action items, and follow-ups to ensure strong execution and visibility Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries Draft, proofread, and edit emails, presentations, and other business documents Support team meetings, All Hands, and offsites through planning, logistics, and execution Partner closely with leaders to anticipate needs, flag risks, and help them stay ahead of commitments Handle sensitive and confidential information with professionalism and discretion Manage expenses and other administrative workflows accurately and on time Create a welcoming, organized, and high-functioning office environment for employees and visitors Serve as the primary point of contact for guests, vendors, and office visitors Oversee front desk and day-to-day office operations, including supplies, snacks, mail, catering, and common spaces Support conference room readiness, meeting logistics, and in-office events Partner with cross-functional teams, including People and Workplace, on office operations and special projects What success looks like in this role: Leaders feel prepared, informed, and well supported Calendars, travel, and logistics run smoothly and efficiently Stakeholders experience timely, professional communication Action items and priorities are followed through consistently Sensitive matters are handled with judgment and discretion Office operations are organized, welcoming, and proactive What you’ll bring: 3+ years of experience supporting senior leaders or executives in an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role Strong calendar management, prioritization, and organizational skills Excellent written and verbal communication High level of professionalism, discretion, and judgment Ability to anticipate needs and operate with urgency in a fast-paced environment Experience coordinating in-office logistics, events, or workplace operations Comfort balancing both executive support and office-facing responsibilities Proficiency with Google Workspace, Slack, and other collaboration tools Must be able to work in the San Francisco office five days per week Must be able to lift up to 30 pounds The target base range for this position is $94,350 - $125,000 and is part of a competitive total rewards package including benefits. Individual pay may vary from the target range and is determined by a number of factors including experience, location, internal pay equity, and other relevant business considerations. We review all employee pay and compensation programs annually using Radford Global Compensation Database at minimum to ensure competitive and fair pay.   Benefits provided by Spring Health: Note : We have even more benefits than listed here and below, your recruiter will provide more in-depth information as you continue in the interview process. Benefits are subject to individual plan requirements and eligibility criteria. Health, Dental, Vision benefits start on your first day at Spring. You and your dependents also receive access to One Medical accounts HSA and FSA plans are also available, with Spring contributing up to $1K for HSAs, depending on your plan type. Employer sponsored 401(k) match of up to 2% for retirement planning A yearly allotment of no cost visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents. We offer competitive paid time off policies including vacation, sick leave and company holidays. At 6 months tenure with Spring, we offer parental leave of 18 weeks for birthing parents and 16 weeks for non-birthing parents. Access to Noom , a weight management program—based in psychology, that’s tailored to your unique needs and goals.  Access to fertility care support through Carrot , in addition to $4,000 reimbursement for related fertility expenses. Access to Wellhub ,  which connects employees to the best options for fitness, mindfulness, nutrition, and sleep in one subscription Access to BrightHorizons , which provides sponsore