Marketing Assistant

At KPFF Consulting Engineers , we are more than just an engineering design firm . For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges . Our team culture emphasizes balance, growth, and well-being , supporting each member’s professional journey with flexibility, generous benefits , and a  collaborative approach to work-life integration. With over 1,400 professionals across 27 offices nationwide , KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their r egional strengths . Learn more at www.kpff.com . Our marketing team plays a direct role in supporting project pursuits and helping the firm communicate its experience and capabilities to clients. We work closely with leadership and technical staff to produce high-quality materials that support business development efforts. KPFF is seeking a Marketing Assistant to join our marketing team. This role provides administrative, logistical, coordination, and production support and helps ensure the marketing team operates efficiently and consistently across multiple concurrent pursuits and deadlines.  The Marketing Assistant works collaboratively with marketing staff, Principals, clients, engineers, and internal teams to assist in the preparation of proposals, coordinate tasks, and contribute to client-facing deliverables. This position requires strong organization, attention to detail, and the ability to support multiple assignments in a fast-paced, deadline-driven environment.  Benefits 7 paid holidays, and 2 floating holidays for you to use each year. 2 weeks of vacation annually, with competitive seniority-based accruals. 2 weeks of personal and sick time to care for yourself and your family members. KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution. KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period. 40-hour work schedule, Monday through Friday. Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance. Semi-annual Bonuses. Opportunities for educational events, relationship building, and fun! This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate. Pay Range The pay range for this position is $28.00 - $30.00 per hour, depending on education and experience. Responsibilities  Assist with document formatting, assembly, and production preparation  Support scheduling coordination and deadline tracking activities  Assist with event registrations, meeting coordination, and logistical support  Maintain project folders, tracking logs, and organizational systems  Support departmental operations, systems, and organizational workflows  Assist marketing staff with production support, organizational tasks, and pursuit-related coordination activities  Maintain marketing resources, tracking systems, and data consistency across the department  Support CRM updates, data entry, operational tracking, and marketing systems coordination  Assist with day-to-day production activities across multiple concurrent pursuits and deadlines  Maintain professionalism, responsiveness, and accountability in all interactions  Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams  Support team efforts to meet deadlines and deliver high-quality work  Minimum Requirements 1+ year of marketing or administrative support experience (AEC or professional services preferred) Associate’s degree in Marketing, Communications, or related field Strong proficiency in Adobe InDesign Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote) Experience with Microsoft Teams and SharePoint General proficiency working in a PC/Windows-based environment Strong written and verbal communication skills with a command of grammar and clarity Demonstrated ability to stay organized and manage multiple tasks with attention to detail Ability to support multiple deadlines in a fast-paced environment Availability to work standard business hours (Monday through Friday) Preferred Qualifications Bachelor’s degree in Marketing, Communications, or related field Experience with Unanet or similar CRM systems Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator Experience with workload or task tracking systems Work Style and Expectations This role requires a high level of professionalism, reliability, and accountability. Takes ownership of assigned tasks and consistently follows through on commitments Communicates clearly, directly, and proactively Is able to complete responsibilities independently after an initial training period Is comfortable supporting busy leadership and coordinating across multiple priorities Maintains a calm, thoughtful approach under pressure and tight deadlines Demonstrates strong attention to detail and organization in all work Is receptive to feedback and demonstrates a willingness to learn and develop Humble and collaborative working style Application Process Please submit: A resume identifying all previous employment with explanations of any gaps in employment, Your most current transcripts for all college level coursework, A cover letter addressing the following two prompts at a minimum:  What does your work ethic look like? – Give examples of your work ethic in action. Describe a time when you were part of a team you felt worked well and why you felt it was successful. If you are interested in this position, please click on the “Apply” button below. Resumes sent elsewhere will not be considered. Physical Demands and Work Environment Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Irvine, CA. A