Executive Specialist to the Mayor

JOB LOCATION 15151 E Alameda Pkwy Aurora, Colorado 80012-1555 Cit y  of Aurora ,  Colorado It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of:   Integrity ,   Respect, Professionalism , and   Customer Service , and we welcome all who share these values to apply. Why Work for Aurora? Make a difference in the lives of real people every day Diverse community Competitive total compensation package Well-Funded General Employees Retirement Plan Light rail station minutes away On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement Access to innovation workspaces PRIMARY DUTIES & RESPONSIBILITIES Salary to be commensurate with experience The hiring range for this position is $32.87 - $41.09/hourly The deadline to submit applications is July 7, 2026. Please note, The City of Aurora will conduct ongoing screenings of applications on a first come, first-serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice. OVERVIEW OF POSITION / DEPARTMENT The Executive Specialist to the Mayor provides complex administrative and direct support to functional areas for the Mayor and/or City Council.   The City of Aurora is governed by a council/manager form of government. This structure provides a balanced approach--combining the political leadership of elected officials with the managerial expertise of a professionally trained local government manager. Council members are the policymakers, elected by popular vote. They focus their attention on Aurora's goals, major projects, setting policy, and long-term considerations such as land use development, capital financing, and strategic planning.  This position works closely with other executive level support and reports to the Senior Executive Administrative Supervisor in the City Manager’s Office.  This is an in the office position with little opportunity for remote work. PRIMARY DUTIES & RESPONSIBILITIES Provide executive level administrative support to the Mayor and/or Council. Schedule appointments and meetings (virtual and/or in person). Maintains multiple calendars; compose correspondence and create reports. Interacts with the Mayor and/or Council, consultants, outside agencies and city staff including providing reports and research information as needed. Completes assignments from the Mayor and/or Council on a variety of issues. Create letters, memoranda, and other documents. Answer inquiries from citizens and employees. Assists Mayor and/or Council in resolving essential issues. Able to understand and follow all city policies and procedures. Performs other duties as assigned. Manage meeting or event logistics, including virtual access (Teams) and meeting room reservation, coordination of communications among high level internal/external meeting attendees. Maintain directories, manuals and files. Purchasing card custodian. Conduct research and complete special projects. Communicate clearly and efficiently with elected officials, executive staff and office colleagues. Prepare reports and distribute as needed. Provide administrative support to various city council related committees/meetings as needed including but not limited to agendas, minutes, meeting notifications, uploading agenda to website and meeting setup. Make conference and travel arrangements; complete travel and expense documentation. Receive, direct, research and respond to citizen, council and high-level political inquiries and complaints. Coordinate responses to Council requests for information as needed. Ability to work in a professional manner while in a fast and dynamic environment. MINIMUM QUALIFICATIONS & WORKING CONDITIONS MINIMUM QUALIFICATIONS Education:   Preferred - Associate's degree In public administration, office administration, business or directly related field An equivalent combination of education, training, and experience that demonstrates required knowledge, skills and abilities may be considered Experience : Four (4) years progressively responsible executive level administrative experience in public service, complex report writing and making presentations including complex spreadsheet and database development Municipal or county government experience strongly preferred Knowledge : Principles and practices of policy research, development and analysis Knowledge of office administration practices and procedures Composition, grammar, letter and correspondence formatting Skills: Strong interpersonal, analytical, verbal, presentation and written communication skills. Advanced skill in the use of a computer including all Microsoft programs, power-point, spreadsheet design, database management, word processing, and/or statistical software applications. Familiarity and/or ability to learn eSCRIBE, Workday, Service Now and other software systems as needed. Preferred: Proficiency in Spanish. Abilities: Establish and maintain effective working relationships with elected officials, city management, employees and citizens. Ability to multi-task. Must be detail oriented and extremely organized. Handle confidential and sensitive situations with tact, discretion and diplomacy. Communicate effectively verbally and in writing. Establish and fulfill goals and objectives. Prepare and deliver presentations. Work independently or in teams to complete assignments. Licenses and/or Certificates: Colorado Driver's License with