Records Technician

JOB LOCATION 15001 E Alameda Pkwy Aurora, Colorado 80012-1554 Cit y  of Aurora ,  Colorado It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of:   Integrity ,   Respect, Professionalism , and   Customer Service , and we welcome all who share these values to apply. Why Work for Aurora? Make a difference in the lives of real people every day Diverse community Competitive total compensation package Well-Funded General Employees Retirement Plan Light rail station minutes away On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement Access to innovation workspaces PRIMARY DUTIES & RESPONSIBILITIES **This job announcement is for collecting candidate applications for current and future Records Technicians. Applicants will be contacted only when a position need is identified, and qualifications match the needs of the position. ** The deadline to submit applications is June 30th 2026, However, it is subject to close at any time without prior notice once a sufficient pool of qualified applicants is obtained. **All applicants who pass through minimum qualifications must be sent through a Critical exam, interview, and thorough police background which includes fingerprints and polygraphs. The hiring range for this position is $23.73 - $29.66 hourly. OVERVIEW OF POSITION / DEPARTMENT The Records Technician is responsible for incoming phone calls, collecting, processing, storing, and disseminating criminal information and reports to law enforcement personnel, courts, and the public with efficiency and strong customer service. PRIMARY DUTIES & RESPONSIBILITIES Tracks, distribute files and scan documents. Completes and transcribes a variety of reports Routes information internally for follow up Data entry and ensures the protection of confidential data Maintains complex record keeping and reporting systems; enters, modifies, and updates multiple data bases in local, State and National computer systems. Works extensively with Law Enforcement personnel both internally and from other jurisdictions; communications both verbal and electronic. Refers calls for police service to dispatch when an officer is required Interviews with crime victims and reviews information on police reports Enters and retrieves information via computer aided dispatch (CAD) terminal. Enters and retrieves information in law enforcement database systems Maintains accurate criminal history and warrant information Advises citizens of procedures and laws Basic knowledge of laws governing Colorado Criminal Justice Records Act and other applicable laws for processing requests for criminal justice records. Troubleshoots, researches, and solves digital evidence/media questions/issues. Prepares and distributes digital evidence/media to applicable District and City Attorney’s for Discovery; follows record dissemination laws, policies, and procedures. Prepares digital evidence/media for release on simple cases not requiring in depth legal review. Operates a variety of office machines. Coordinate and schedule City employees (primarily sworn officers) availability to respond to Court subpoenas resulting from criminal proceedings Coordinates and monitors officer's court appearances Collection, logging and dissemination of subpoenas received by department members Performs additional duties as assigned This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice ​ MINIMUM QUALIFICATIONS & WORKING CONDITIONS An equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities may be considered. Education:  High School Diploma or GED.  The selected candidate will be required to submit proof, in the form of an official transcript of the highest level of education completed as indicated on their application and/or resume. Experience:  One (1) year of general office or clerical experience including data entry and customer service experience. Licenses and Certifications: CCIC/NCIC certification preferred but required within 6 months of employment. Colorado Certified Records Network (CCRN) Master Certification preferred but not required. Preferred Experience: Two (2) years office, clerical, and/or legal experience to include data entry and customer service. Experience working in a judicial or law enforcement environment. Knowledge: Knowledge of office practices and procedures; business English. Manual and computer filing and records management systems and databases. Complex record keeping systems; Word, Windows. Abilities:  Ability to establish and maintain effective working relationships with employees and citizens. Handle stressful situations with tact and diplomacy. Communicate effectively both orally and in writing. Perform complex data entry activities, attention to detail. Work any shift (Days, Nights, Weekends) including holidays. Please note that the Records Division cannot guarantee shifts. Shifts are Bid on each year based on seniority. Ability to give and receive constructive feedback Skills : Skill in passing a CritiCall Exam, that measures skills in 10 different competencies which include: Data entry, sentence clarity, and multi-ta