Administrative Associate

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose   Responsible for the execution of administrative services in support of branch sales, management, and warehouse teams in the delivery of high-quality service to internal and external customers and contacts.       Responsibilities Individual   must be able to perform the essential duties with or without reasonable accommodation.   Greet customers and answer incoming phone   calls   and   refer inquiries to the   appropriate person . Promotes a safe workplace by visibly   participating ,   encouraging  and considering safety in every aspect of daily activit y. Open and route incoming mail to the   appropriate   person   and   prepare outgoing mail . Distribute and log special items to corporate departments, branch personnel, vendors, and customers as demanded by the specific department’s needs, such as sales quotes, brochures, department newsletters, periodic operations reports, etc. Maintain calendars and itineraries for branch personnel, arrange meetings/conference calls/travel, etc. Assure   appropriate office   supplies inventory and office equipment is operational . Scan   documents,   establish   and   maintain   branch records are   maintained   in accordance with   the company records retention policy . Distribute daily,   weekly,   and monthly reports . Perform efficient and   accurate   data entry using MRC Global specific software related to customer order processing,   purchasing , receiving, inventory, accounts receivable, accounts payable/invoice auditing, and miscellaneous office processes . Confirm accuracy of purchases with vendors, including shipping,   billing,   and customer support . Conduct periodic audits to ensure compliance with business process standards. Learn new business processes and office procedures as   required   and   serve   as a resource to others . Establish rapport and provide prompt responses to internal and external customer requests using written correspondence, proper phone   etiquette,   and other effective interpersonal skills . Maintain confidential information   pertaining to   normal supervisory duties, personnel   issues,   and customer issues . Take reasonable care for the safety and health of yourself and others.  Report workplace hazards, injuries, or illnesses   immediately .   Qualifications Any combination of requirements that   provides   the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. High School diploma or GED (General Education Degree) or equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the work . Demonstrated   proficiency   using Microsoft Office Suite, including Excel and Outlook. Ability to learn MRC Global business processes. Demonstrated ability to communicate and work tactfully with diverse groups and individuals. Demonstrated ability to consistently present professional behavior, empathy,   image,   and demeanor . Knowledge of MRC Global products to serve the   branch   customer base . Work with minimal supervision, exercise good judgment, flexibility,   initiative,   and discretion . Work within the details of a project while   maintaining   a perspective   on the overall purpose . Analyze situations, solve problems, evaluate   responses,   and   render   assistance . Present oral and written comments and recommendations clearly and concisely. Aptitude   for   learning   new technology . Maintain   a good   company image while   establishing   strong business relationships internally and externally.   Additional Qualifications   Must have the ability to provide documentation verifying legal work status . Ability to read and speak the English language proficiently   to   communicate with others,   understand   and interpret safety instructions, and to respond to inquirie s. Ability to   understand   and   comply with   MRC guidelines and expectations,   including   Code of Conduct and Conflict of Interest guidelines.   Working Conditions   For position-specific details   regarding   the physical and mental demands and working conditions, contact Human Resources. Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice