Accounts Payable Specialist

Department is Accounting Reports to Accounts Payable Supervisor FLSA Status is Non-Exempt Role Overview:     The Accounts Payable (AP) Analyst is responsible for performing full-cycle accounts payable functions, including processing, verifying, and reconciling invoices and payments for vendors and service providers across all dental practices within the organization. This role supports seamless day-to-day financial operations by collaborating with practice managers, the finance team, and procurement.       Key Responsibilities   Accurately and efficiently review, code, and enter vendor invoices into the accounting system within 72 hours of receipt including patient refunds and Petty cash.   Ensure proper authorization and supporting documentation are in place for all payments.   Weekly record all cash auto debit disbursements.   Execute weekly payment runs via ACH, checks, credit cards, or virtual payments.   Reconcile vendor statements and proactively resolve any payment discrepancies or issues.   Maintain organized vendor files and W-9 documentation.   Support 1099 preparation and year-end closing procedures.   Provide necessary documentation to support internal and external audit requests.   Coordinate with the procurement department to validate purchase orders (POs) and contract terms.   Adhere to internal controls and corporate accounting policies.   Communicate with vendors and operations to address payment status inquiries, resolve billing discrepancies, and request missing invoices.   Requirements:     High school diploma or equivalent required; Associate’s or Bachelor's degree in Accounting, Business, or Finance preferred   Minimum 2 years of experience in accounts payable, preferably in a healthcare or multi-entity environment   Proficiency in accounting systems (e.g., NetSuite, QuickBooks, Sage Intacct, SAP) and Microsoft Excel   Experience working with AP automation tools (e.g., Bill.com, MineralTree, Stampli) is a plus   Understanding of basic accounting principles and GAAP   High attention to detail, accuracy, and data integrity   Strong organizational and communication skills   Ability to manage multiple priorities in a deadline-driven environment   Why This Role Exists:     As Dental Support Organizations (DSOs) scale across multi-site, multi-state operations, maintaining efficient and accurate financial processes is essential. The Accounts Payable Specialist role exists to ensure timely and compliant processing of vendor payments, contributing to strong financial operations, vendor relationships, and overall organizational credibility. This role helps ensure financial controls and regulatory compliance are upheld across all supported practices.   Expectations:     Timely and accurate invoice processing and payments   Maintain organized documentation for audits and compliance reviews   Proactively identify and resolve discrepancies or payment delays   Collaborate effectively with internal teams across multiple locations and time zones   Adhere to all DSO financial policies, controls, and confidentiality requirements   Continuously look for ways to improve AP workflow and automation opportunities   Benefits: BCBS High Deductible & PPO Medical insurance Options  VSP Vision Coverage    Principal PPO Dental Insurance    Complimentary Life Insurance Policy    Short-term & Long-Term Disability    Pet Insurance Coverage   401(k) plan  HSA / FSA Account Access  Identity Theft Protection  Legal Services Package  Hospital/Accident/Critical Care Coverage  Paid Time Off    Diverse and Inclusive Work Environment    About Us:  Specialty1 Partners is a practice services organization committed to providing non-clinical, business support services to the nation's leading specialty dental practices. The company was founded in 2019 by four endodontists who wanted to provide unique and differentiated support to specialty dental practices. Originally focusing on support to endodontics practices (under the Endo1 brand), Specialty1 Partners quickly expanded its support to periodontics and oral surgery practices. Since its founding, Specialty1 Partners has grown rapidly to become one of the largest private owners of specialty dental practices in the US. Headquartered in Houston, TX, Specialty1 Partners is led by its founders and a management team that is focused on ongoing growth and delivery of best-in-class services across its network of practices. Specialty1 Partners currently has over 225 locations across 28 states. Work Conditions: Full-time position based in an office environment. Candidate must be able to work in office. May require occasional overtime, particularly during peak periods. Candidate must be able to lift up to 25 lbs. as needed. Candidate must be able to sit or stand for extended periods of time. Location: 1800 West Loop S., Suite 2000 Houston, TX 77027 Modality: In Person #priority We believe in transparency through the talent acquisition process; we support our team members, past, future, and present, to make the best decision for themselves and their families. Starting off on the right foot with pay transparency is just one way that we are supporting this mission.  Position Base Pay Range $25 — $27 USD Specialty1 Partners is the direct employer of non-clinical employees only. For clinical employees, the applicable practice entity listed above in the job posting is the employer. Specialty1 Partners generates job postings and offer letters to assist with human resources and payroll support provided to the applicable practice. Clinical employees include dental assistants and staff assisting with actual direct treatment of patients. Non-clinical employees include the office manager, front desk staff, marketing staff, and any other staff providing administrative duties. Specialty1 Partners and its affiliates are equal-op