Administrative Assistant

Overview Everline Resort & Spa, a luxury mountain destination nestled in the heart of Lake Tahoe, is seeking a highly organized and service-driven Administrative Assistant to support our Engineering department while also providing while also providing administrative and billing support to our executive leadership and Accounting and departments. This is a dynamic, highly visible role ideal for a proactive professional who thrives in a fast-paced resort environment, values discretion, and enjoys balancing executive-level support with operational coordination. Position Overview The Administrative Assistant will split time between: Supporting Engineering with billing, invoicing, and vendor coordination 50% Providing direct administrative support to executive leaders. Assisting the Accounting team with financial administration and reporting Responsibilities Key Responsibilities Engineering Billing and Administrative Support Process and track Engineering department invoices, purchase orders, and vendor billing Coordinate with vendors and internal teams to resolve billing discrepancies Maintain service contracts, compliance documentation, and project records Support Engineering leadership with scheduling, reporting, and administrative needs Executive Leadership Support Provide high-level administrative support to executive leaders, includingexpense reports and correspondence Prepare agendas, presentations, reports, and meeting minutes Serve as a professional liaison between executives and internal and external stakeholders Handle confidential and sensitive information with discretion and professionalism Accounting Support Assist with data entry, invoice processing, and expense tracking Support accounts payable and receivable workflows and internal reporting Coordinate documentation and follow-up related to financial audits and deadlines Maintain organized digital and physical financial records Qualifications 3+ years of experience in an accounting, administrative, executive assistant, or office management role Previous experience supporting accounting or finance functions strongly preferred High proficiency in Microsoft Office including Outlook, Excel, Word, and PowerPoint Exceptional organizational, time-management, and multitasking skills Strong attention to detail and accuracy, especially with financial data Professional communication skills and a hospitality-focused mindset Ability to adapt, prioritize, and remain composed in a fast-paced environment Why Join Everline Resort & Spa? Work in a stunning Lake Tahoe resort setting Be part of a collaborative, leadership-driven culture Exposure to executive operations, finance, and engineering functions Competitive compensation and comprehensive benefits Opportunities for professional growth within a luxury hospitality brand Hourly Rate:  $24-$26