Administrative Assistant

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Description: • The Administrator I provides effective and responsive administrative/secretarial services to support business leaders in day-to-day business operations and activities. Key responsibilities/essential functions include: • Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members. • Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements. • Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. • Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in managers signature. • Provide general office administrative services. In some functions, but not all: o Will support budget management, liaising with finance to ensure costs are monitored and controlled. • Assist with job candidate interview scheduling • Enter temporary support requests into My Resources or other generating system. • Run reports in excel, access, business objects and other data gathering programs • Input and update data into Oracle databases • Provide tactical support (answering questions on central sites and on various internal processes and e-tools). • Help keep organization charts up to date as directed • Maintain filing and records management systems and other office flow procedures which may be confidential • At some sites, an administrator may provide payroll support for hourly associates • Generate, review and file pharmacy reports • Accurately maintain customer pricing files and complete contract data entry • Create statistics, send out customer brochures or correspondence, or document leads. Required Qualifications: • High School Diploma, GED or local equivalent. • 1-2 years secretarial/administrative experience. • Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook. • Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly. • Effective time management and organizational skills; able to balance multiple priorities. • Effectively problem solve and resolve a variety of issues and topics within the job scope. • Ability to effectively interact and communicate with senior level management and corporate contacts. • Excellent interpersonal, verbal and written communications skills including strong Category:IT code:new Area Code77503 Job Requirements Education High School Diploma, GED or local equivalent. • 1-2 years secretarial/administrative experience. • Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook. If you are interested and want to apply, Please contact: Ujjwal Mane 973-805-7557 ujjwal.mane(at)collabera.com