Administrative Assistant - Academic Records

Job Summary: Acts as a receptionist and performs secretarial duties. These tasks are to be performed in a manner that professionally, cordially, and efficiently assist students, faculty, staff, and visitors. Description of Job Duties: Greet and assist departmental walk-in and telephone visitors Assist Registrar Director of Academic Records with tasks related to classes Assist with student enrollment process Perform general clerical work, including but not limited to typing, data entry, drafting of letters, proofing and editing documents, scanning, and filing Gather, prepare, and compile information for reports Supervise, schedule, train, and process timecards for student employee(s) Retrieve and route incoming mail within the department Type and maintain accreditation reports and reviews Provide prospective students and parents information about the department Assist in maintaining the office supplies equipment needs. Procure quotes as needed Maintain computer records Must be able to meet deadlines Notify Supervisor, Safety Coordinator, or Human Resources of any potentially dangerous equipment, practices, or violations of safety procedures Appropriate attendance and punctuality required Additional Responsibilities: Promote personal safety, safety procedures, and a safe work environment Coordinate events and meetings Assist in emergency situations as called upon Other duties as assigned Terms of Employment: Employment at will Reports to Registrar Director of Academic Records Safety and job-related trainings will be completed as instructed