Administrative Specialist II

Agency Adult Correction Division COO - Operations Job Classification Title Administrative Specialist II (NS) Position Number 60061085 Grade NC09 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work This position provides advanced administrative support to the Population Management Office, with a primary focus on coordinating virtual hearings for incarcerated individuals statewide and assisting with the Safekeeper admission process. The role requires strong organization, professional communication, discretion, and independent judgment while working with a diverse group of stakeholders, including judicial officials, attorneys, court personnel, law enforcement agencies, DAC staff and leadership, and external partners. Manage and maintain the statewide virtual hearings calendar for all correctional facilities. Schedule and coordinate virtual hearings, ensuring proper notice, connectivity, and participation. Serve as a liaison between DAC facilities and external stakeholders, including judges, attorneys, clerks of court, and law enforcement. Troubleshoot scheduling conflicts and ensure necessary resources (e.g., technology and space) are in place. Track and document hearings, attendance, outcomes, and any technical issues. Schedule and coordinate virtual hearings involving offenders. Track and document hearings, attendance, outcomes, and technical issues. Assist in the intake, tracking, and management of individuals designated as safekeepers. Coordinate communication and documentation between DAC facilities, courts, sheriffs’ offices, and other law enforcement agencies and enforcement entities. Ensure all required legal and procedural documents are complete and processed in accordance with the Department policy and applicable law. Schedule and coordinate virtual hearings involving offenders. Knowledge Skills and Abilities/Management Preferences Salary Grade Range: $41,206.00 - $72,113.00 We will be recruiting for two positions with this post: 60061085 and 60061106. Your application will be considered for all noted open positions. Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Demonstrated experience handling project coordination preferably within a criminal justice or correctional environment Documented experience working with high level stakeholders or working with leaders within organizations preferably within a criminal justice or correctional environment Experience working with people management or project management tools such as an HRIS, Smartsheets, or some other similar software The Posting Will Close At 11:59 P.M. The Night Before the End Date. ​ About The Division of Institutions: The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.   Compensation and Benefits: State Benefits Information: The State of North Carolina offers a comprehensive benefits package including: • Health Insurance options • Retirement Plans • NCFlex Supplemental Benefits • Paid Vacation, Sick, and Community Service Leave • Paid Parental Leave Visit the State Benefits website  State Benefits for additional information. Supplemental and Contact Information     NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.  Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. For more information about the North Carolina Department of Adult Corrections (NCDAC), please visit us at our website . Application Process Be sure to complete the application in its entirety.    Resumes will not be accepted in lieu of completing this application. Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted.   Applications must be submitted by 11:59 PM on the night before closing date . Applicants  may  be subject to a criminal background check. If applying for a position certified through the NC Dept. of Justice - Criminal