Admission Specialist

Job Description: Job Title:  Admission Specialist   Location:  Poplar Bluff, MO   Department:  Recovery Services   Employment Type:  Full Time   Job Summary:   Are you passionate about helping others begin their journey toward recovery and wellness? Join our compassionate and collaborative team as an Admission Specialist, where   you'll   play a vital role in creating a positive first impression for individuals seeking behavioral health and recovery services. This position offers the opportunity to make a meaningful difference in the lives of others, work alongside dedicated professionals, develop valuable healthcare administration experience, build strong relationships with clients and referral partners, and contribute to a mission-driven organization focused on improving lives.   As an Admission Specialist, you will coordinate admissions and referral processes, support census management,   maintain   accurate   records, facilitate client screenings, and collaborate with clinical and billing teams to ensure seamless service delivery. The ideal candidate is detail-oriented, organized, customer-focused, and   possesses   strong communication   and multitasking skills in a fast-paced environment.   This position offers…   •  Employee Assistance Program  – 24/7 counseling services, legal   assistance , & financial consultation for you and your household at no cost   •  Mileage Reimbursement  – Company paid for work functions requiring travel   •  Employee Discounts  – Hotels, Theme Parks & Attractions, College Tuition   •  Workplace Culture  - An environment cultivating employee wellbeing, valuing   each individual's   humanity, and actively promoting a healthy, joyful workforce   •  Additional Perks & Benefits  - Scroll down to bottom of this post to learn more   Key Responsibilities:   • Coordinate admissions and intake processes for new clients, ensuring a welcoming and supportive experience.   •   Facilitate   client screenings by phone and in-person to assess eligibility and service needs.   • Respond to referrals promptly and accurately document information in designated systems.   •   Maintain   program census and waiting lists   in accordance with   applicable service standards and requirements.   • Build and   maintain   positive working relationships with referral sources, clients, and team members.   • Complete admission documentation including releases of information, residency verification, financial information, and other required records.   • Collaborate with Care Managers to obtain and verify insurance information.   • Enter and   maintain   accurate   client data within required databases and timelines.   • Coordinate with billing personnel to ensure admissions, transfers, and discharges are processed accurately and   timely .   • Provide administrative support to clinical staff through preparation of letters, forms, and related documentation.   •   Assist   with chart reviews, filing, record organization, and maintenance of client files.   • Correct documentation deficiencies within established   timeframes .   • Support   additional   departmental and organizational   initiatives as   assigned by leadership.   Education, Experience, and/or Credential Qualifications:   • High School Diploma or General Equivalency Diploma (GED).   Additional Qualifications:   • Current valid driver's license in state of residence with an acceptable driving record.   • Current automobile insurance as required by law.   • Excellent verbal and written communication skills.   • Strong customer service skills with the ability to   establish   rapport and create a welcoming atmosphere.   • Ability to prioritize responsibilities, manage multiple tasks, and meet deadlines.   • Basic computer   proficiency , including Microsoft Word and Excel.   • Knowledge of confidentiality requirements related to behavioral health and substance use treatment services.   • Strong attention to detail and organizational skills.   • Successful completion of background screenings, including criminal record, driving record, abuse/neglect, and fingerprint checks.   • Must obtain First Aid certification within three (3) months of employment and   maintain   certification thereafter.   • Must obtain CPR certification within three (3) months of employment and   maintain   certification thereafter.   • Must complete required Behavioral Management training within thirty (30) days of employment or at the first available class following hire.   Physical Requirements   • Perform sedentary work involving exerting up to 10 pounds of force occasionally and negligible force   frequently   to move or handle objects.   • Sit for extended periods throughout the workday.   • Occasionally stand and walk as needed to perform job duties.   • Perform repetitive hand, finger, and arm movements for typing, data entry, and written documentation.   •   Maintain   the physical ability to   operate   standard office equipment and computer systems.   Keywords:  Admission Specialist, Admissions Coordinator, Intake Specialist, Behavioral Health, Recovery Services, Client Intake, Healthcare Administration, Patient Registration, Customer Service, Medical Records   Position Perks & Benefits: Paid time off: full-time employees receive an attractive time off package to balance your work and personal life Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more Top-notch training: initial, ongoing, comprehensive, and supportive Career mobility: advancement opportunities/promoting from within Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness. 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