Assistant Director of Recruitment Operations

Job Title Assistant Director of Recruitment Operations Agency Texas A&M University Department Undergraduate Recruitment Proposed Minimum Salary $4,583.34 monthly Job Location College Station, Texas Job Type Staff Job Description A Glimpse of the Job The Office of Undergraduate Recruitment is seeking a collaborative and student-focused Assistant Director of Recruitment Operations who thrives in a fast-paced, project-driven environment. In this dynamic role, you’ll help shape strategic recruitment initiatives while creating engaging programs and events that connect prospective students and their families with the rich traditions and culture of Texas A&M University. No two days look quite the same, with projects ranging from coordinating seminars and workshops to partnering with peer recruiters and vendors to bring creative recruitment ideas to life. The position offers a strong blend of operational leadership and creativity, including developing communications, presentations, and resources that support enrollment goals. As a key member of the team, you’ll supervise student employees and support staff, build relationships with campus and external partners, and help ensure an engaging and welcoming visitor experience throughout the year. The ideal candidate is a strong communicator who is flexible, adaptable, and able to pivot as priorities evolve, all while keeping student engagement and service at the center of their work. What You Need to Know Salary: $55,000.00 - $65,000.00 (Compensation will be commensurate to selected hire's experience)  Cover Letter & Resume: A cover letter and resume are strongly recommended Position Details: Occasional evening and weekend work is required. Must be able to travel occasionally and independently. Qualifications Required Education and Experience: Bachelor’s degree in applicable field or equivalent combination of education and experience. Six years of related experience (i.e. event management, event planning, higher education) . A Well-Qualified Candidate Will Also Possess:  5 plus years of experience in recruitment. 1 year of supervisor experience. 1 year of experience working with graphic design and/or content creators. Master’s degree and knowledge of policies and procedures governing admissions and recruitment. Professional experience in a role related to student advising, recruitment, counseling or student affairs. Experience managing and generating content for all forms of electronic communication (emails, social media, text campaigns). Student service-oriented approach to and philosophy on admissions and financial aid administration. Knowledge of word processing, spreadsheet applications and customer relationship management tools. Effective verbal and written communication skills. Strong interpersonal, leadership, problem solving, and organizational skills. Maintains attention to detail and utilizes sound judgment. Ability to multitask and work cooperatively with others. Ability to present a good, professional image. Ability to relate with campus and regional staff in the department, other offices, and partners/volunteers. Ability to work independently or in a team environment. Ability to maintain integrity in a security sensitive environment. Must be literate in the English language and able to comprehend, give, and follow both written and verbal instructions. Ability to use tact, diplomacy, and judgment in dealing with all customers. Opportunities to Contribute Recruitment/Matriculation & Operations - Assist the Executive Director over Undergraduate Recruitment & Outreach with implementing recruitment initiatives related to operations and digital recruitment tools (engagement, communication, program management platforms). Assist the Executive Director over Undergraduate Recruitment & Outreach with maintaining all physical collateral inventory, printing, and recruitment assets. Assists with large projects through third-party vendors. Participate in cross-functional projects that support staff growth and development. As assigned by the Director and Executive Director over Undergraduate Recruitment & Outreach , manage projects, major office programs, and initiatives related to recruitment and matriculation from project inception to implementation, maintenance, assessment, and analysis. Examples include but are not limited to, college fairs, counselor programs, on-campus initiatives, and digital recruitment tools. Designs and supports the implementation of programming and outreach strategies to prospective students. Provide support for staff training and development efforts and initiatives.   Assist the Executive Director over Undergraduate Recruitment & Outreach with the documentation of recruitment policies and processes. Review monthly financial reports and assist with reconciling expenditure reports. Duties require the use of a personal or University vehicle. Plans, organizes, directs and manages day-to-day activities, developing and implementing procedures for the administration of the program. Assists in developing strategic plans and goals to support the program. Assists with the development and production of materials designed for the program. Assists with yearly budgetary and contract processes. Develops and conduct programs including leadership training, conferences, seminars and workshops. Prepares vouchers, purchase orders and requisition and coordinate with accounting personnel and other support staff. Program Facilitation & Customer Service- Maintain queries and reports within systems to measure, analyze, and assess recruitment activities and engagement with prospective students. Track registrants, attendants and show rates for signature recruitment events and outreach initiatives (college fairs, high school visits, transfer center visits) in person or virtually. Serve as a mentor and co-lead for training system managers and end-u