Asst Clinic Coordinator Dental Hygiene

Overview The Assistant Clinic Coordinator for Dental Hygiene plays a key role in supporting the day-to-day operations of the Dental Hygiene Clinic and provides administrative and clinical assistance. This role helps the clinic: run efficiently, deliver a high standard of care and provide service to patients, students, and faculty. Responsibilities Schedule patients and process payments payment processing in person and via telephone Utilize clinic management software (Microsoft Word, Dentrix, CNexus) for scheduling, documentation, and record-keeping Maintain clinic supplies and equipment, coordinating inventory, ordering, and performing minor repairs of clinic equipment as needed Provide clerical support to the Program Director, including document preparation, data entry, scanning, and file management Assist with quality assurance tracking Assist faculty with lecture materials, correspondence, and tracking student clinical records Support program documentation, licensure applications, state approvals, and site visit preparation Record and distribute meeting minutes; manage related communications Track and maintain faculty onboarding, development, and observation records Assist students and faculty during clinic sessions, providing guidance and operational support Perform sterilization of student instruments, equipment maintenance, and biological monitoring Other duties as assigned Qualifications HS Diploma or GED (required) Minimum of one (1) year of experience in clerical support (required) Advanced knowledge of Dentrix Practice Management and Dexus software systems (required) Bilingual English/Spanish (preferred) Current RDA License Proficiency in Dentrix, CNexus, and other clinic management software Strong organizational and inventory management skills Adapt to changing clinic needs while maintaining efficiency Outstanding problem-solving skills to address clinic and operational challenges Demonstrate basic understanding of core job functions and tools Follow instructions and established procedures with supervision Participate in team discussions and training sessions Ask clarifying questions to build understanding Show openness to feedback and learning Use standard software tools (e.g., Microsoft Word, Excel) at a beginner level Maintain focus on assigned tasks and meets basic deadlines Demonstrate curiosity and willingness to develop new skills Follow structured guidance to complete assigned work Builds strong customer relationships and delivers customer-centric solutions Achieves results consistently, even in tough circumstances Develops and delivers multi-mode communications tailored to diverse audience needs Seeks new growth opportunities and challenges through formal and informal development channels Able and willing to: Communicate, think, learn, and reason Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks Safely ambulate and/or maneuver when on-site at Company locations Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility Ability to use good judgment, problem-solving and decision-making skills Ability to maintain confidentiality and manage sensitive information with discretion Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously Ability to gain, understand and apply information and data as it relates essential functions of the position Ability to foster long-term relationships with stakeholders Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises. This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures. This position may require working evening hours. No travel required Pay $28/hr