Coordinator, Special Events (Job ID: 2026-3879)

Overview Join one of the most influential, most quoted, and most trusted think tanks! The Brookings Institution is a nonprofit public policy organization based in Washington, D.C. Our mission is to equip decision-makers with nonpartisan research and policy strategies to create a more prosperous and secure country and world. To advance our mission, we are committed to the following four goals: Develop economic growth strategies for a changing world Expand economic and social opportunity for all Revitalize U.S. democratic institutions Advance peace and security worldwide At the core of our mission is the quality, independence, and impact of our research. We are dedicated to finding bold, pragmatic solutions for societal challenges through open-minded inquiry, diverse perspectives, and holding ourselves to the highest standards of scholastic rigor. Beyond the pursuit of excellence and intellectual rigor, Brookings places immense value on creating a supportive and collaborative environment where every individual can do their best work, learn, and grow. Because of this, Brookings has been at the forefront of public policy for more than a century. The Office of Development manages fundraising across the institution. Focused on a constituency-based fundraising model, our team works directly with the research programs and executive office to set an overarching fundraising strategy that supports the important work of our scholars. In Brookings Development, we aim to:  Build and nurture relationships with donors and prospects to raise critical financial resources in support of the institution’s fiscal health and to advance the mission of Brookings.   Safeguard Brookings’ institutional values of Quality, Independence, and Impact.  Amplify the impact of our scholars’ research and steward our donors’ generosity with compelling and innovative programming for our donor groups.  Support our Board of Trustees in carrying out its fiduciary responsibilities to protect and sustain the institution.  Partner closely with our colleagues across Brookings by providing best-in-class fundraising and fundraising operations to benefit all research programs.  In everything we do, strive for excellence, act with integrity, communicate with honesty, show respect and collegiality, be proactive, collaborative, creative, and solutions-oriented.  Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of at least two days of remote work each week. Responsibilities Ready to contribute to Brookings' success? The Coordinator, Special Events (Coordinator) plays a key role in supporting the planning and execution of Development-led events. This position requires a proactive, detail-oriented individual who can manage multiple assignments, take initiative, problem-solve, and anticipate team needs, all while maintaining a strong commitment to the mission of the Brookings Institution. Core responsibilities include ensuring the integrity and accuracy of all event data-entry, managing event supplies and preparation, staffing events as required and providing essential administrative support. The ideal candidate is a collaborative team player eager to contribute to a high-performing development team. Data Management and Event Support (80%) Serve as the team's expert for Raisers’ Edge (NXT), maximizing functionality and identifying efficiency opportunities to enhance the special events team’s operations.  Ensure data integrity for the team; maintain the records of donors and prospects in NXT related to all development events.  Maintain event and RSVP lists for accuracy.  Working closely with the Manager, assists with the planning, preparation, and staffing of live and virtual events, including Board and International Advisory Council meetings, donor group events, study tours, and other special events throughout the year.   Create and manage event planning documents (show flows, contact sheets, etc.) as necessary.  Draft and send event communications, including invitations, reminders, thank you notes  Maintain the special events team’s SharePoint filing system to ensure accurate and up to date records   Manage event supply inventory and prepare event materials for all events (i.e. name tags and other printed materials).  Create and execute Zoom events as needed.   Manage registration at certain development events  Occasional local travel may be required for event support  Assist with other on-site event preparation, including but not limited to arranging and moving event materials, coordination with both internal teams and external vendors, etc.,  and execution as needed  Administrative Support (20%) Provide administrative support, including meeting scheduling, travel arrangements, and expense reports.  Organize and participate in team meetings, create agendas, and track activities for discussion as needed.  Facilitate travel logistics (including air, train, hotel, ground transport); prepare travel expense forms; manage internal reporting for purchase card transactions.  Perform other duties as assigned.  Qualifications Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications: Education/Experience Requirments Minimum two years of related experience required. Excellent communication. Database and spreadsheet skills, including the ability to enter and manipulate data. Interest in global issues and familiarity with fundraising in a non-profit environment is preferred. Knowledge/Skill Requirements    Excellent interpersonal, organizational, administrative, and communication skills required. Must be attentive to detail, proactive, discreet and dependable. Must be able to exercise good judgment, take initiative, function independently and work in close c