CRES Coordinator

CRES Coordinator Syneos Health® is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress. Every day we perform better because of how we work together, as one team, each the best at what we do. We bring together talented experts across a broad spectrum of business critical corporate functions. Every role plays an essential part in enabling our customers to achieve their goals. Our teams are agile, collaborative, and committed to delivering—for each other, for our customers, and ultimately for the people who rely on the services we support. Discover what your 25,000 future colleagues already know: Why Syneos Health • We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program. • We are committed to building an inclusive culture – where you can authentically be yourself. Central to this is our purpose – Driven to Deliver – which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone’s life.  • We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress.  Job Responsibilities Job Summary   Highly organized, proactive, and detail-oriented professional responsible for managing daily office and facility operations. This role ensures a safe, efficient, and well-maintained workplace by coordinating maintenance, vendor services, and employee-facing support activities, including visitor management and onboarding.   Key Responsibilities   Facility Operations   Manage general office maintenance, including coordinating repairs and addressing facility and equipment-related issues (e.g., multifunction devices, office supplies, water fountains, coffee machines)   Maintain accurate records of maintenance activities, vendor contracts, and compliance documentation   Conduct regular facility inspections to identify maintenance needs and potential safety hazards   Maintain preventive maintenance schedules for office equipment and systems, ensuring timely completion   Coordinate with vendors for janitorial, pest control, waste removal, and other facility services   Serve as the primary office contact for vendor services (e.g., utilities, coffee service, vending, logistics, office supplies, mail distribution, and document shredding), ensuring cost-effective solutions and recommending alternatives as appropriate   Support space planning initiatives, including coordinating office moves, furniture arrangements, and equipment setup   Maintain up-to-date seating charts and floor plans; monitor space utilization and provide updates to Corporate Services and site leadership   Coordinate procurement, installation, and maintenance of furniture and systems in accordance with company standards   Manage inventory of office consumables (e.g., shipping and stationery supplies, pantry items), ensuring appropriate stock levels   Oversee selection, placement, and maintenance of interior plants   Manage incoming and outgoing mail processes and coordinate distribution services efficiently   Workplace Experience & Reception   Serve as the primary reception contact, including greeting visitors, supporting meetings, and directing inquiries to appropriate personnel   Support employee engagement   activities , including coordinating onsite events, initiatives, and programs that enhance workplace experience and foster a positive office culture   Partner with the Employee Onboarding team to welcome new hires and provide office tours, ensuring a positive onboarding experience   Safety, Security & Business Continuity   Administer badge access systems in accordance with security protocols   Support the development and maintenance of the Business Continuity Plan, Emergency Response Plan, and Facility Manual   Communicate building updates and safety notifications to employees as directed by Corporate Services   Serve as the site lead for evacuations and life safety procedures, ensuring compliance with local requirements   Ensure compliance with applicable local, state, and federal regulations related to workplace safety, accessibility, and facility operations (e.g., OSHA standards, fire/life safety codes, ADA requirements)    Support internal and external audits, inspections, and compliance reviews by maintaining documentation and coordinating corrective actions as needed   Vendor & Financial Management   Manage processing of facility-related invoices and purchase requisitions   Support budget tracking and assist with preparation of the site-level Corporate Services budget as needed   Energy Management & Sustainability   Monitor energy usage and support sustainability initiatives to promote efficient resource utilization within the office   Records & Administrative Support   Support Records Governance (RIG) initiatives, including coordinating records storage, return, and secure disposal   Act as a liaison between the business and third-party records management vendors   Maintain and update office location pages on SharePoint, ensuring accuracy of site-related information   Serve as a point of contact for landlord relations, addressing facility-related concerns as needed   Perform other duties as assigned; minimal travel may be required (up to 25%)   Qualifications   High school diploma or equivalent combination of education and experience