Events Program Coordinator, School of Law

Job Posting Title: Events Program Coordinator, School of Law ---- Hiring Department: School of Law ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The University of Texas School of Law  strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.  The University of Texas at Austin provides an outstanding benefits package to staff, including:  Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)  Vision, dental, life, and disability insurance options  Paid vacation, sick leave, and holidays  Teachers Retirement System of Texas (a defined benefit retirement plan)  Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)  Flexible spending account options for medical and childcare expenses  Training and conference opportunities  Tuition assistance  Athletic ticket discounts  Access to UT Austin's libraries and museums  Free rides on all UT Shuttle and Capital Metro buses with staff ID card  For more details, please see:  https://hr.utexas.edu/prospective/benefits  and  https://hr.utexas.edu/current/services/my-total-rewards   Purpose The Event Coordinator supports the planning and execution of Texas Law alumni events by coordinating event logistics, administrative processes, and on-site event operations to ensure successful events that reflect the Law School's mission of excellence. Responsibilities Under the leadership of the Director of Alumni Events, the Event Coordinator will assist with the planning and execution of Texas Law alumni events by following established event production templates and The University of Texas policies and procedures. Responsibilities include, but are not limited to, creating event registration pages, maintaining the event calendar, coordinating event requests, submitting work orders, processing payments, submitting contracts, developing event timelines, scheduling planning meetings, tracking and compiling event metrics, preparing event supplies, and maintaining organized event inventory and event files. Coordinate on-site event operations, including assisting with event setup and teardown, staffing check-in tables, and successfully managing multiple responsibilities simultaneously during events. Occasional travel and work outside of normal business hours, including evenings and weekends, is required. Assist with event outreach initiatives using communication platforms. Proofread event communications for accuracy and consistency, and collaboratively manage the Events inbox by monitoring, prioritizing, and responding to inquiries in a timely and professional manner. Perform other related duties and responsibilities as assigned. Required Qualifications Bachelor's degree. Three years of experience coordinating a wide range of events. Excellent communication skills and detail oriented. Demonstrate the ability to prioritize responsibilities, problem solve, manage multiple concurrent projects, and meet deadlines. Show initiative and good judgment. Able to work independently and as a part of a team. Strong positive interpersonal and customer service skills. Must be composed and professional under stress to effectively represent the Law School. Proficiency in MS Outlook, MS Excel, and MS Word. Relevant education and experience may be substituted as appropriate. Preferred Qualifications More than the required years of experience in event coordination. Excellent project management and organizational skills. Salary Range $50,000 + depending on qualifications Working Conditions May work around standard office conditions. Repetitive use of a keyboard. Lifting and moving as associated with set up and break down of events. Duties require some evening and occasional weekend work to coordinate special events and programs as needed. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/