Executive Administrative Assistant

At Link Snacks , we show up hungry, roll up our sleeves, plaid or otherwise, and dive straight into the hard work. We don’t hide from challenges; we hunt them down. We push harder, move faster, and take the kinds of big swings that built this business in the North Woods of Wisconsin four decades ago. We’re everyday people who deliver extraordinary results. Innovation, creativity, and urgency aren’t buzzwords, they’re expectations. And just like the real protein snacks we make across our global house of brands— Jack Link’s® ,  Lorissa’s Kitchen® ,  Golden Island® ,  BiFi® , and  Peperami®  and  KOOEE!® to name a few—there’s nothing artificial about us. What you see is exactly what you get: humble, gritty, passionate people who show up every day ready to not just be a participate in the meat snack industry that the Link Family created, but to move faster, innovate harder and keep raising the bar so high, the rest of the world needs a ladder just to see it. Dominating this space across the world takes a team. A team that runs together, succeeds together, and celebrates together. A team that’s full of relentless energy and spirit that can only be fueled by one thing: a fist full of our delicious meat snacks. Real Meat Protein. Real People. Real Results. THAT is Link Snacks. Join Jack Link’s as an Executive Administrative Assistant! The Operations Executive Administrative Assistant provides high-level administrative and operational support to the Senior Vice President of Operations, Vice President of Engineering, and the broader Operations and Engineering organization. This role is responsible for coordinating complex travel, managing executive calendars, processing expenses and accounts payable, administering fleet operations, and supporting key meetings and events. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining exceptional service and confidentiality. KEY RESPONSIBILITIES Coordinate domestic and international travel arrangements for Operations and Engineering Team Members, including site-based employees, ensuring seamless itinerary planning, accommodations, ground transportation, and travel logistics. Provide comprehensive calendar management and travel coordination for the Operations and Engineering leadership team, aligning schedules with business priorities, project timelines, and operational needs. Process, reconcile, and submit executive expense reports for the Senior Vice President of Operations and Vice President of Engineering in compliance with company policies and reporting requirements. Review, code, and process accounts payable invoices and expenditures for the R&D Innovation Center and Safety departments, ensuring accurate coding, proper cost allocation, timely payment, and adherence to financial policies. Plan and coordinate team meetings, workshops, leadership meetings, employee engagement activities, and special events for Engineering, Continuous Improvement (CI), Safety, and the Support Center. Manage event logistics, including venue selection, vendor coordination, catering, communications, meeting materials, and onsite support. Administer the company fleet for site locations and the Support Center, including vehicle assignments, maintenance scheduling, registration renewals, licensing, and vendor relationships. Review, code, and process fleet-related invoices and expenses, including fuel, maintenance, repairs, registrations, insurance, and other fleet management costs. Maintain accurate records and documentation related to travel, expenses, accounts payable, fleet administration, and event planning while ensuring compliance with company policies. Serve as a trusted administrative partner to Operations and Engineering leadership by anticipating needs, managing priorities, and supporting efficient day-to-day operations. Collaborate with site leadership, Finance, Human Resources, Procurement, Support Center teams, and external vendors to ensure effective administrative support and service delivery. Identify opportunities to improve administrative processes, increase efficiency, and enhance the overall support provided to the Operations organization. Handle sensitive and confidential information with professionalism, discretion, and sound judgement. Perform other duties as assigned. Key Competencies Exceptional organization and time management Strong attention to detail Customer-focused mindset Proactive problem-solving Adaptability and flexibility Effective communication and interpersonal skills Collaboration and relationship building Ability to manage competing priorities Financial and administrative accuracy Professionalism and discretion WORK ENVIRONMENT The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. The work environment is an office setting with varying degrees of temperature and noise levels. The vast amount of work is conducted in a climate-controlled office. Travel may be required. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an Team Member to be successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job the Team Member is regularly required to sit, use hands and fingers, handle, or feel and talk or hear. The Team Member is occasionally required to stand, walk, and reach with hands and arms. The Team Member must occasionally lift and/or more up to 10 pounds. Specific vision abilities required by this job include close vision.  Bachelor’s degree preferred.  Associate’s degree or equivalent combination of education and experience. 5 + years of executive administrative support experience, preferably supporting senior leaders within ma