Executive Assistant

Media MAJOR AREAS OF ACCOUNTABILITY • Provide executive-level administrative support • Handle day-to-day administrative needs of the executive & senior leadership team • Coordinate calendars, meetings, and time demands with limited supervision o Recognize urgent and time-sensitive requests o Advise others on how to best coordinate with the executives and organization o Use independent discretion to manage, modify, schedule and decline requests • Arrange global travel reservations, including: multi site visits, meetings with internal & external participants, and flexibility to make last minute changes • Perform a variety of other administrative duties that may include: o Screening and directing phone calls o Composing correspondence/email to convey relevant information with appropriate clarity and tone o Creating documents, reports, presentations, and spreadsheets – exercising judgment regarding layout and style o Scheduling meetings, conference rooms, office space, etc. o Preparing and routing agendas and other meeting-related materials o Investigating and making arrangements for technical equipment or support o Attending meetings, taking notes, preparing minutes, capturing commitments, and assisting with follow-up o Anticipate the executives needs/requirements and actively resolve issues o Flexible to handle both routine and urgent issues that might arise outside of normal office hours o Represent the executives proficiently and professionally o Must act professionally at all times All your information will be kept confidential according to EEO guidelines.