Faculty Affairs Program Coordinator II

Job Title Faculty Affairs Program Coordinator II Agency Texas A&M University Health Science Center Department Faculty Affairs - COM Proposed Minimum Salary Commensurate Job Location Bryan, Texas Job Type Staff Job Description Our Commitment   Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents   & lived   experiences. Embracing varying opinions and perspectives strengthens our   core   values   which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.        Who we are    As one of the fastest-growing academic health centers in the nation,   Texas A&M Health   encompasses five colleges and   numerous   centers and institutes working together to improve health through transformative education, innovative   research   and team-based health care delivery.   What we want The Faculty Affairs Program Coordinator II , under general supervision, works collaboratively with leadership to plan and coordinate day-to-day activities needed to coordinate and support initiates within the Faculty Affairs office in the Naresh K. Vashisht College of Medicine . What you need to know Salary:   W ill be   commensurate   based on the selected hire’s education and experience .     Location/Schedule:  Bryan, TX/Full-Time Apply!  Submitting a cover letter, CV/Resume to   assist   us with the review process. You may upload these documents   on   the application under CV/Resume.     Responsibilities Faculty Evaluation Management Coordinates faculty evaluations, including annual reviews, mid-term reviews, promotion and tenure reviews, post-tenure reviews, department head reviews, and endowed position reviews. Develops and delivers training on procedures, forms, and Faculty180 (electronic faculty dossier management system) use for all faculty evaluations. Creates, updates, distributes, and evaluates templates and documents for faculty evaluation processes. Provides administrative support to the VCOM Promotion and Tenure Committee. Carefully reviews and verifies all documents associated with faculty evaluations (see above), offering detailed feedback, improvements to operations, and incorporates changes. Manages the College-wide use of Faculty180 in all faculty evaluations. Ensures compliance with system, university, and college policies and procedures. Assists in establishing goals, objectives, policies and procedures. Monitors processes and policy compliance and prepares operational and special reports. Collaborates with departmental staff and faculty to support evaluation processes. Collects data and creates reports for the Senior Associate Dean, Dean, and Vice Provost for Faculty Affairs review.  Faculty Affairs Support Supports daily operations of the VCOM Office of Faculty Affairs, supporting other staff. Serves as the primary contact for Faculty Affairs email inquiries. Arranges for facilities services for faculty affairs office, including surplus and purchasing Prepares vouchers, purchase orders and requisition and coordinates with department accounting personnel and other support staff. Collaborates with departments to facilitate faculty affairs initiatives.  Administrative Support Provides administrative support, including calendar management, travel coordination, and assistance with budgeting, billing, and Emburse report preparation. Manages sensitive academic communications and interactions across departments, the college, and the university. Assists with official correspondence and communications. Coordinates meetings, seminars, and special events, including logistics and scheduling. Provides administrative support for faculty committees, including survey development, scheduling, and minute-taking. Serves as ALT-APO for the College’s office of faculty affairs. Assists in establishing short- and long-term goals and strategic planning. Cross-training in support of Faculty Affairs actions Assists with the Affiliate Faculty Portal, including applications, faculty management, verification of employment, and addressing affiliate email concerns. Assists with the faculty annual review process. Coordinate and analyze affiliate portal records, databases, and usage statistics to support reporting and strategic planning. Assists with data management and upkeep. Assists with execution of and attends unit and college events as needed. Develops and updates training materials and delivers training. Required Education and Experience Bachelor’s degree or equivalent combination of education and experience.  Four years of related experience in administrative or higher education. Preferred Qualifications Experience in Faculty Affairs Experience working with faculty review Knowledge, Skills, and Abilities Ability to multitask and work cooperatively with others.  Knowledge of word processing, spreadsheet, and database applications.  Verbal and written communication skills.  Why Texas A&M University?   We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.     Amenities associated with a major university, such as sporting and cultural events,   state-of-the-art   recreation facilities, the Bush Library and Museum, and much more await you.     Experience all that a big city has to offer but with   a reasonable   cost-of-living and no long commutes.       Medical,   prescription drug,   dental,   vision,   life and AD&D,   flexible spending accounts ,   and long-term disability insurance   with Texas A&M contributing to employee health and basic life premiums    12-15 days   of annual paid holidays     Up to   eight hours of paid sick leave   and at least   eight hours of paid vacation   each month    Automatic enrollment in the   Teacher Retirement System of Texas      Health and Wellness:   Free