FBS Specialist II

Job Title FBS Specialist II Agency Texas A&M University Department FMO Financial Management Operations Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description A Glimpse of the Job The Finance & Business Services Specialist II within Texas A&M University’s Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers. Essential Duties Clerical Support Initiates data entry into various systems Initiates basic payment inquiry research and responses or correction entries Performs other clerical tasks as assigned May assist with data entry corrections May assist with missing items for reconciliation May assist with gathering transaction data/information May perform specialized tasks for one or more units May respond to customer service inquiries Accounting / Purchasing Support Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors May assign costing allocations to payables Creates invoices Establishes invoices or receipts within systems to process payments Assigns commodity or account codes to requisitions and invoices as directed Reviews routine/standard transactions for compliance and approval as directed Sets up invoices or receipts within systems to process payments Department Use Responsible for providing customer service & or accounting related duties to 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems Provides service by accurately setting up new and maintain current vendor records for 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems Provides customer service and navigation to vendors through the vendor portal (Total Supplier Management) in Aggie Buy Review W9’s for TINS matching through the IRS website Verifying vendors & individuals for Export Control by checking Visual Compliance database Set up & maintain state mail codes for the system members through the Texas Comptroller’s program USAS Enter or review accurately direct deposit information provided by vendors & individuals Maintain a 1% error rate or below to meet expectations What You Need to Know Salary : Commensurate with experience Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.   Required Education and Experience High School Diploma or equivalent combination of education and experience Three years of related experience Knowledge, Skills, and Abilities Knowledge of word processing, spreadsheet, and database applications Ability to multitask and work cooperatively with others Ability to communicate clearly and effectively to ensure understanding Other Requirements and Factors This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.     All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.