Graduate Program Coordinator II, Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering

Job Posting Title: Graduate Program Coordinator II, Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering ---- Hiring Department: Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: Texas ---- Job Details: General Notes As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.  UT Austin, recognized by Forbes as one of America’s Best Large Employers , provides outstanding employee benefits and total rewards packages that include: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card CAEE Department At the Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering, students are prepared to innovate the built environment of tomorrow through hands-on learning led by top-ranked faculty in state-of-the-art labs, design studios and research facilities. Despite our size, we maintain a tight-knit community that believes together we can change the world through engineering solutions. Purpose The CAEE Graduate Coordinator is responsible for coordinating all phases of graduate program activities. This role requires strong organizational, communication, and leadership skills, as well as a commitment to student success and professional development. Responsibilities Academic Program Support - Responsible for coordinating all administrative components of the graduate programs. Ensure compliance with institutional rules, regulations and procedures. Provide in-depth information, clarification and interpretation of institutional and graduate programs rules and regulations. Prepare petitions, nominations, and official letters on behalf of the Graduate Advisors. Maintain and process catalog updates for the graduate programs. Coordinate and serve as point of contact for Master's and PhD Programs. Develop a cooperative relationship and facilitate ongoing communication and processes with staff in GIAC, the Graduate School, the Registrar’s Office, Student Financial Aid, and other entities within UT and beyond as necessary for coordination of all aspects of the graduate program. Serve as a liaison with Office of Graduate Studies, International Office, Graduate Leadership Council, Engineering fellowship office and other outside offices. Graduate Student Support – Maintain accurate and complete files for prospective, incoming, and current graduate students and alumni. Process paperwork related to program milestones, programs of work, and graduation. Process onboarding paperwork, and coordinate assignments and fellowships in conjunction with other departmental staff. Assist graduate students with the registration process, advise students on university and department policies and procedures, and connect students with available resources. Ensure students are provided with accurate information in a timely fashion. Track individual graduate student support packages and coordinate scholarship/fellowship payments.  Work with department staff to ensure funding availability and budget compliance. Recruitment Coordination – Design and implement graduate student recruitment strategies. Plan, organize, and execute recruiting efforts and events, including a virtual recruitment event and on campus visit weekend. Represent the department at professional conferences for recruiting purposes. Coordinate informational sessions for graduate students. Coordinate with the International Office on the resolution of visa issues for graduate students Admissions - Inform prospective graduate students and the public on eligibility for admission and programs requirements. Coordinate the application, the updating of our website, brochures and public materials, coordinate admission, and fellowship process for graduate applicants to the department. Manage the administrative processing of graduate student applications and to the programs. Data Requests - Provide statistics for standard reports and ad hoc informat