Grants & Contracts Specialist - Office of the Associate Dean for Research

Job Posting Title: Grants & Contracts Specialist - Office of the Associate Dean for Research ---- Hiring Department: Office of the Associate Dean for Research ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Jul 20, 2026 ---- Position Duration: Expected to Continue Until Jul 31, 2027 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes This is a grant-funded position and reassignment will be based upon performance, progress toward research goals and continuation of funding. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. Ability to work remotely within the state of Texas. Purpose This position will provide both pre- and post-award grants and contracts services to various principal investigators within the Office of the Associate Dean for Research at the School for Social Work. Responsibilities Manage budgeting, contract compliance, financial reporting, and business operations for research and training accounts within the School of Social Work. Coordinate with the Office of Sponsored Projects (OSP) on billing and other post-award financial matters. Coordinate, monitor, and review account expenditures. Answer inquiries regarding account balances, salary projections, and allowable purchases. Support the development and submission of competitive grant proposals. Assist with budget preparation, proposal narratives, document uploads, and review of sponsor and university requirements to ensure timely and compliant submissions. Coordinate the submission and processing of contracts and subcontracts through the Office of Sponsored Projects (OSP), including amendments, renewals, and associated documentation. Other duties as assigned. Required Qualifications Bachelor's Degree in business or public administration, social sciences, or technical/scientific field with at least 3 years of experience in the preparation, processing, and negotiation of research grant and contract proposals. Ability to work in a fast-paced, high-volume, deadline driven research office. Excellent verbal and written communication skills. Excellent time-management skills. Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Values the contributions of others in the work environment. Ability to work with faculty, staff, and students from various backgrounds. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Master's Degree in business or public administration, social sciences, or technical/scientific field with at least 3 years of experience in managing research accounts in a university setting. Experience with account management at UT-Austin, including knowledge of *DEFINE, Workday, Research Management System (RMS) and University of Texas Research Management System (UTRMS), Financial Resource Management System (FRMS), Point Plus, Zoom and Cognos. One year of supervisory experience. Experience submitting grant proposals and processing contracts. Experience in Pre-Award Grant processing. Certified Research Administrator. Advanced experience with Excel. Salary Range $60,000 - $65,000 - depending on qualifications Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Work Shift M-F, Flexible between 8am-6pm Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, colo