HR Generalist I

Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services. Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services. We are recruiting for the following position: Sea Mar is a mandatory COVID-19 and flu vaccine organization Position Summary Under the supervision of the HR Manager, the Human Resources Generalist I is responsible for the administrative support of day-to-day human resource operations. Duties and Responsibilities As a mission-driven organization, the core values of, and the services offered at Sea Mar are based on the belief that everyone deserves to be respectfully treated in a way that preserves dignity and enhances self-worth. Sea Mar is an advocate for its clients and aims to achieve industry-leading, client-centered, culturally-aware services. Sea Mar employees serve as an extension of this mission and demonstrate their commitment to an excellent client experience by:  Understanding and empathizing with client needs  Surpassing client expectations  Demonstrating a high level of integrity  Exhibiting compassion and commitment  Advocating for social justice  Taking pride in individual work as well as that of the team  Continually learning to stay current with industry standards, best practices and technology As a Sea Mar employee, the individual in this position commits to adherence to these values to their utmost ability and endeavors to strengthen and embody this mission daily. The following duties are shared among Human Resources team. As part of the HR team, each HR Generalist I is responsible for certain back-up tasks. The expectation is that the back-up is trained on each of these tasks so they can assist when the lead for the task is out of the office or consumed with a large project. The day-to-day duties of the HR Generalist I may focus on a specific subset of the items listed below, but the HR Generalist I is expected to back up other HR Generalist Is on these listed tasks as required by operational need: Job Description  Performs a wide range of duties relative to the accurate and timely creation, maintenance, and processing of personnel records and reports.  Processes new hire packets and payroll authorizations in a timely manner.  Performs HRIS and SharePoint data entry including, but not limited to: new hire entry, compensation and employment changes, training and compliance documentation.  Prepares and publishes job postings, both internally and externally, along union contract guidelines.  Provides clerical and operational support including, but not limited to running background check verifications, following up with managers regarding missing or incomplete paperwork, assisting with new employee orientation, and preparing employee badges.  Responds to verification of employment status.  Assists employees and supervisors with basic interpretation of HR policies and procedures.  Responsible for the creation and maintenance of all personnel files, both active and inactive. This includes, but is not limited to: creation of physical file for new hires, filing of incoming paperwork into appropriate sections of the file for easy of identification, appropriate removal of terminated employee files, annual preparation of inactive employee files for archival.  Works on the collection and reporting in HRIS of compliance-related personnel documents such as orientation and training paperwork, annual staff appraisals, probationary and annual competency tests, CPR certifications, etc.  Monitors and maintains HR email inbox.  Assists with regular file audits for compliance purposes. Follows up with management staff as needed for file completeness.  Performs general office clerical duties such as basic data entry into the HRIS system, answering phones, preparing materials for new employee orientation, and opening and distributing mail.  Creates and prints employee badges.  Maintains inventory of basic office supplies for personnel file management and general use of human resources department.  Coordinates Sea Mar’s volunteer program: maintains volunteer database, corresponds with prospective volunteers, and works with management staff to place volunteers at Sea Mar sites.  Interacts with and supplies information to employees, management staff, and public and private agencies as appropriate and within Sea Mar policy and legal guidelines.  Maintains high standards of confidentiality of all employee records and information.  Other duties as assigned. CONDITIONS OF EMPLOYMENT This applicant must navigate initial hire screenings including a background check conducted internally through Sea Mar’s human resources department. The new employee shall sign and date the job description to affirm the validity of the information herein and to signify compliance with the conditions of employment; they must sign an oath of permanent confidentiality covering all patient related information as well. The employee must adhere to the Sea Mar Employee Health Screening and Infection Control policies. Qualifications  Excellent communication, both written and verbal, and people skills.  Aptitude in problem solving and critical thinking skills.  Understanding of general human resources policies and procedures.  Desire to work as a team with a results driven approach.  High ethical standards, confidentiality, and cultural competence.  Demonstrated competence with HRIS systems, MS Office applications, and SharePoint.  Bilingual English/Spanish