Logistics Management Specialist

Summary Summary All Native Group is seeking a Logistics Management Specialist to provide logistics support to the Department of State and its subordinate Bureaus, Directorates and Offices. The Logistics Management Specialist is proficient in standard logistics and office computer programs, including the Integrated Logistics Management System (ILMS), Microsoft Office, Microsoft SharePoint, Google Earth, Adobe Acrobat, and other standard office computer systems. The incumbent reports to the applicable Program Office Contracting Officer’s Representative (COR) or Government Technical Monitor (GTM) (potentially through an onsite team leader provided by the vendor), works independently on analytical products and projects, and maintains a close and highly responsive relationship to the day-to-day activities of their assigned Program Office. The incumbent is responsible for providing integrated: (1) deployment support for the timely transportation of personnel and materials to meet security-related medical support requirements, using professional judgement to assess the exigency of the support requirement, the availability of funds, regulatory and legal restrictions, and other applicable policy-based and situational-based considerations as applicable; (2) procurement and lifecycle sustainment support of supplies and equipment necessary for the provision of security-related medical support; (3) planning and evaluation support necessary to develop and adjust plans and schedules for the to meet requirements and evaluate logistical support plans for feasibility, efficiency, and economy — developing alternatives as required; and (4) other duties as assigned. Essential Functions Deployment Support May provide direct support to the Program Office to facilitate the execution of standardized trauma response training programs and post-specific contingency plans for care and evacuation of casualties. Assist in the coordination of all travel, administrative, and shipping requirements including visas, and electronic country clearances, while serving as the liaison between the Program Office and the supported overseas U.S. Diplomatic Facility. May serve as the liaison between the Program Office and the supported Bureau of Diplomatic Security (DS) team and/or entity. Complete any premium travel authorization forms, routes all travel documents for clearance, conducts other coordination with DS, and ensures that personnel traveling in support of DS have matching itineraries. Responsibility for coordinating the deployment of specialized high-threat medical training teams to advise DS organizations focused on high-threat posts. Maintain a working knowledge of relevant travel rules and regulations, unwritten policies, practices, precedents, and practices (and their applicability to circumstances) and ensures that all Bureau travel complies with applicable laws and rates established by the General Services Administration and/or the Department of State. Develop, implement, and continually update the Program Office’s travel visa standard procedures to ensure (to the maximum extent possible) that the appropriate travelers have travel visas for high threat posts and other frequent travel destinations. Update list of high threat posts requiring visas and advises the Program Office on competing courses of action to ensure the organization’s ability to provide TDY emergency medical support to high threat posts. Develops travel itineraries using the E2 Solutions Website and, as necessary, making travel arrangements directly through the Carson Wagonlit office at Main State or using Carlson’s telephone support desk. Coordinates flight plans, hotel reservations, car rental reservations, and other travel arrangements. Additional duties include drafting requests for new diplomatic passports and coordinating with the applicable Bureau Executive Office for action. Incumbent further ensures that personnel approved for new diplomatic passports properly complete their DS-82 Passport Application Form and that all required documents are present before submitting to the Special Issuance Agency. Incumbent further assists staff with visa applications and works with foreign embassies, the Special Issuance Agency, and/or the relevant country desk officer to facilitate the issuance of a travel visa. Incumbent further consults with travelers and the applicable Bureau Executive Office to determine whether travel amendments are required and drafts tentative travel amendments for the Executive Office to review. Incumbent further works with the Executive Office to coordinate travel funding and to provide additional justifications as required. Incumbent further manages diplomatic passports and visas for Program Office personnel and maintains a central log of passport numbers, passport expiration dates, passport photos, and travel visa expiration dates. The incumbent may be tasked with preparing and assisting travelers with their travel vouchers, ensuring that all expenses are properly reimbursed, digitizing and uploading all expense receipts, and otherwise ensuring that all required documentation accompanies the voucher. Evaluation and Planning Support Analyze and advise on logistics policies, procedures, inventory processes, supply management information systems, logistics warehousing capabilities, pharmaceutical efficacy, and capacity/capability readiness. Recommend solutions and/or process improvements to the supported Program Office. Develop novel approaches to non-standard logistics challenges in support of expeditionary medical support, applying health sciences information and re-search skills, as well as professional scientific approaches to identifying, analyzing and solving logistics challenges. Develops procedure guides and tracking systems utilizing SharePoint and other systems in accordance with the Foreign Affairs Manual, Foreign Affairs Handbook, or other Bureau-specific qualit