Office Assistant Senior

Current employees: Please apply through the employee portal to be considered for this opportunity. Pay Range: $29.29 - $36.03 Hourly Department: Health Department Job Type: Regular Represented Exemption Status: United States of America (Non-Exempt) Closing Date (Open Until Filled if No Date Specified): July 30, 2026 The Opportunity: This Work Matters!   We seek leaders, achievers and doers who bring skill and passion to a challenging and evolving environment.  At the Multnomah County Health Department we are all inspired by the mission: We work with communities to advance health equity, protect the most vulnerable, and promote health and wellness for everyone and we uphold the values: Compassion and Care, Empowerment, Racial Equity, Creativity and Integrity. We create a culture of respect, trust and understanding for the highly diverse population we serve in our communities.    We are currently seeking a dynamic and experienced Office Assistant Senior to join our Health Services Center. Working under the guidance of our clinic supervisors and in close collaboration with our regional leadership teams, you will play a pivotal role in our operational success. In this position, you will serve as a leader among our clinic office assistant staff, providing essential training and supporting the implementation of standard operational workflows. Most importantly, you will apply a racial equity lens to your daily work, helping us cultivate an environment of safety, trust, and belonging for both our team and our diverse community members. We invite you to bring your skills and passion to a team where your contributions have a real lasting impact!  As the Office Assistant Senior , you will:  Support daily clinic operations under the general direction of the Clinic Supervisors. Lead daily cash management activities for the clinic. Build Epic templates in accordance with Primary Care access management policy and guidelines; manage assigned clinic work queues. Assist staff and providers with operational needs including equipment and set-up. Provide coverage for front desk and team clerical assistant functions as needed; perform administrative and clerical functions to support clinic operations. Manage clinic calendars and Google groups, as well as scheduling for staff and clinic leadership meetings. Provide training for Office Assistant 2 operations staff; serve as preceptor/trainer for front desk staff, providing coaching and subject matter expertise on front desk workflows, policies and procedures.  Serve as delegated onsite operations leadership contact when Clinic Supervisor is off-site or unavailable. Collaborate with the clinic sustainability team and regional leadership team on clinic operations quality improvement initiatives; participate in leadership meetings  relevant to the role. Order supplies and equipment and follow-up on issues and orders; complete supply inventory, including office supplies and medical supplies; coordinate with outside contractors for equipment maintenance and repair. Serve as site safety chair and supports essential site safety functions. Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. As a Health Department employee you will create a work culture of respect, trust and understanding for the highly diverse populations the Health Department serves in the office and in the community. Every employee shares the responsibility for promptly bringing to the County's attention conduct that interferes with providing a work environment free of illegal discrimination and harassment. TO QUALIFY: We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.  Minimum Qualifications/Transferable Skills*: Education/ training equivalent to completion of the twelfth grade  Three (3) to six (6) years of relevant experience Must pass a reference check. Preferred Qualifications/ Transferable Skills* : You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills. Experience working with culturally and individually diverse groups Previous experience in Epic/Epic systems or other electronic medical and health records, etc. Excellent priority-setting and time management skills Demonstrated ability to professionally and effectively communicate orally and in writing with a variety of people, answering questions and explaining technical information Deep understanding of disparities that inform equity driven approaches to the work. *Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position. SCREENING AND EVALUATION: The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows: Initial review of minimum qualifications An evaluation of application materials to identify the most qualified candidates Consideration of top candidates/interviews Background, reference, and education checks Pay Equity: Please be advised that the pay range listed for this position is intended to provide general guidance