Office Associate

Department: Special Instructions to Applicants: When applying you will be required to attach the following electronic documents: Resume Cover Letter Certifications (Optional) For additional information please contact: Keenyn Santiago at [email protected] We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval Job Description: This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Office Associate position for Recreational Sports at Oregon State University (OSU). This position assists the Office Manager in the administration of student employment processes, office supplies inventory, budget reporting, material archiving, and other projects and tasks as assigned. Additionally, the Office Associate assists department administrative personnel as needed with special projects. Our Values in Action As a student employee, you play a vital role in bringing our mission and   values   to life. We expect every team member to embody the following values in their work: We Care About People:   We are kind and courteous to members and one another. We are Solution Oriented:   We identify and implement solutions that enhance the member and employee experience. We are Stewards:   We are dedicated to ethically providing students with a high return on their investment. We are Innovative:   We pioneer programs, services and facilities that serve as a catalyst for student success. We are Educators:   We intentionally design our facilities, programs, and employment opportunities as spaces in which students learn and develop. We Extend Respect and Build Trust:   We communicate with clarity and intention and engage with courtesy and curiosity. Every action rooted in our mission and values strengthens our team and makes Recreational Sports a place where everyone belongs, grows, and thrives. We create engaging environments for student growth and success. We inspire healthy living by providing quality recreational and educational opportunities for the Oregon State University community. Anticipated hourly rate: $16.76 Position Duties: Process and maintain all student personnel paperwork and certifications with accuracy and adherence to department standards. Track and document new employee progress to ensure timely completion of onboarding and employment requirements. Issue and manage door access, key codes, staff uniforms, and name tags for new employees to support secure and efficient operations. Archive and organize department documents in compliance with university retention schedules. Administer and route departmental mail in alignment with department procedures. Respond promptly to daily emails and voicemails to provide timely information and support to staff and participants. Assists department personnel in research, data/information collection, presentation and implementation of special projects. Maintains and updates DRS Office Associate manual to ensure accurate current and accessible information. OSU   is committed to ensuring students are prepared for success after graduation   through intentional skill development as student employees. The competencies students develop while working at   OSU   are defined by the   National Association of Colleges and Employers ( NACE )   as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Professionalism, Critical Thinking Qualifications: Full Employment Eligibility Requirements can be found here:   https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment Must meet the applicable minimal enrollment standard High School student: Regularly enrolled in a high school or participating in a home-schooling program Undergraduate and post-baccalaureate student: 6 credit hours per term Undergraduate international student: 12 credit hours per term* Graduate student officially admitted to Graduate School: 5 credit hours per term Graduate international student officially admitted to Graduate School: 9 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the   Office of International Services   ( OIS ), and must be provided to the Student Employment Center. Additional Required Qualifications; First Aid, CPR/AED for the Healthcare Provider and DRS Bloodborne Pathogens certifications is required before employment begins This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offe