Procurement & Supply Chain Specialist

Who We Are   As experts in print, mail, and digital communications for over 25 years, our best-in-class communications management solutions have enabled our 1,500+ customers to reach their organizational goals time and time again.  While that sets us apart for our customers, what sets us apart for our employees is our strong team culture, industry impact, and ability to take one’s career to the next level. Doxim’s next Procurement & supply chain Specialist Are you passionate about keeping business moving, this role drives the seamless flow of goods and services from supplier to customer. By building strong supplier partnerships, negotiating smart deals, and optimizing logistics, ensure the right products are delivered at the right time, quality, and cost and helping the business operate efficiently and stay ahead of the competition. Job description Manage inventory across assigned locations, including demand planning, usage analysis, replenishment strategies, and lead time optimization   Develop forecasts and recommend inventory targets; proactively manage inventory to balance service levels, cost, and risk of shortages or excess   Monitor inventory positions and take proactive actions to mitigate supply disruptions and constraints   Produce and maintain reports, dashboards, KPIs, and cost models to support inventory and sourcing decisions and ensure data accuracy   Execute inventory control activities such as cycle counts, reconciliations, and off-site inventory management; investigate discrepancies and implement corrective actions   Provide backup support to sites  Ensure compliance with procurement policies, inventory controls, contractual obligations, and regulatory/audit requirements   Support sourcing activities, including supplier identification, quote evaluation, and participation in RFx processes (RFQ, RFI, RFP)   Create, manage, reconcile, and maintain purchase orders in alignment with company policies and procedures   Coordinate with suppliers to confirm orders, track shipments, and resolve delivery, quality, and invoicing issues   Monitor and evaluate supplier performance, supporting continuous improvement, cost optimization, and relationship management efforts   Conduct spends analyses and cost evaluations to identify savings opportunities and improve value delivery   Support vendor lifecycle activities, including onboarding, qualification, compliance validation, and master data maintenance   Manage vendor documentation, ensuring compliance, accuracy, and completeness   Maintain accurate, up-to-date supplier records, contracts, certifications, and system data   Collaborate cross-functionally with internal stakeholders to align supply chain, operational, and business objectives   Identify trends, risks, and opportunities to improve inventory management, sourcing strategies, and reporting processes Participate in audits, supplier reviews, system enhancements, and strategic initiatives   Provide operational, administrative, and project support to enable organizational growth and transformation   Perform additional duties as assigned  Skills Strong analytical and problem-solving capabilities  Ability to manage multiple priorities and sourcing workflows  Strong and effective communication skills, both verbal and written  Intermediate negotiation and cost analysis capabilities  Ability to interpret data and translate insights into actions  Strong cross-functional collaboration skills  Attention to detail with ownership of accuracy and process compliance  Engages stakeholders through well-structured and compelling presentations  Maintains a positive, professional work environment by minimizing conflict and focusing on productive collaboration  Ability to work independently while contributing to team goals  Strong Customer Service mindset with internal and external partners  Proactive mindset that focuses on solutions and embraces challenges   Builds strong relationship with internal and external stakeholders    Education & Certifications High School Diploma or GED required along with post-secondary education. Certifications or equivalent work experience in Business Administration, Supply Chain, Procurement, or a related field preferred.  System Knowledge Intermediate knowledge of ERP, procurement, and inventory systems  Experience with reporting tools and data extraction for analysis  Intermediate in Microsoft Excel (formulas, pivot tables, basic analysis)  Skilled in Adobe software for creating visual and written content  Understanding of sourcing systems and RFx processes  Knowledge of vendor master data management and procurement documentation  Print industry experience  Familiarity with inventory tracking, replenishment, and forecasting tools  Understanding of compliance requirements and audit processes  Intermediate knowledge in vendor onboarding, compliance and record maintenance    Physical Demands Majority of work performed seated with prolonged computer usage  Ability to lift up to 20 pounds  Ability to work at a computer for extended periods; strong vision requirements for detailed work Years of Experience 3–8 years of experience in print sourcing, procurement, inventory management, supply chain or related operational support roles  Why Doxim? Work Environment That Suits You : Our opportunities come in all shapes and sizes; from fully remote, to in-office, to hybrid; across North America, South Africa, and Europe. Benefits That Fit : As of Day, 1 of employment, our flexible benefit options have you covered from healthcare to employer-matched retirement savings and everything in between. Growth That Excites : We are passionate about nurturing talent from within so this won’t be just a job – it will be a journey. Time Off That Recharges : Take the breaks you deserve with our generous PTO policy designed to help you rest, reset, and return at