Project Manager

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Agency Description The mission of the Office of Homeless Services (OHS) is to make homelessness rare, brief and non-recurring.  OHS works collaboratively with a broad-based network of public and private providers focused on utilizing practices that are informed by data, honor the different perspectives of all stake holders and are trauma informed.  OHS works to maximize resources while monitoring emerging trends, tracking progress, and shifting priorities as needed.  OHS serves as the Collaborative Applicant for the US Department of Housing & Urban Development’s Continuum of Care Program (CoC) for the City of Philadelphia. The CoC is the community wide planning body designed to make homelessness rare, brief and nonrecurring; provide funding for these efforts to nonprofit providers, and work in partnership with state and local agencies to quickly rehouse homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities; promote access to and effect utilization of mainstream programs; and optimize self-sufficiency among those experiencing homelessness.  Position Summary  Reporting to the Deputy Director of Policy, Planning and Performance Management (P3), the Senior Project Manager is responsible for implementing systems to ensure the agency effectively performs its role as the Collaborative Applicant for the US Department of Housing & Urban Development’s Continuum of Care Program, implements the Roadmap to Homes 5-year strategic plan and supports citywide planning efforts to make homelessness rare, brief, and non-recurring.  The Senior Project Manager is responsible for coordination of planning activities outlined in the HUD CoC Program Interim Rule governed through the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009. The primary focus on developing a community-wide plan, CoC Governance and assisting with the application development for the HUD CoC Notice of Funding Opportunity (NOFO). This position also incorporates further planning activities carried out through the Emergency Solutions Grant (ESG) Interim Rule, as well as the Homeless Management Information System (HMIS) Proposed Rule.   This position supports OHS staff in understanding regulatory requirements for the CoC Program and how they impact systemwide policies, including the HMIS and local Coordinated Entry System.   The Senior Project Manager works collaboratively with OHS, community partners, and HUD-funded agencies to ensure stakeholders have input on CoC planning and policies.  Essential Functions  Supports the planning team with required HUD Continuum of Care governance structures and related committees to ensure they are functioning effectively to address the needs and the priorities of the CoC.  Review and analyze federal and local regulations and priorities; national trends and best practices; and assessment and performance data to design, in partnership with OHS leadership and staff, homeless service providers, and people with lived experience of homelessness, strategies to ensure that Philadelphia’s homeless assistance system is informed and equipped to effectively and efficiently make homelessness rare, brief, and non-recurring in Philadelphia.   Working closely with a variety of stakeholders, managing the processes to develop, implement, and monitor Philadelphia’s strategic plan and related strategies and action steps to accomplish OHS’ mission.   Utilize data analysis to recommend policy and system changes to align with a high-quality, trauma informed, person-centered, efficient homeless assistance system that effectively serves people experiencing homelessness and their unique strengths, needs, and experiences.   Develop and implement workplans for CoC activities and agency needs.   Coordinate community-wide efforts to make homelessness rare, brief and nonrecurring (strategic plan, community meetings, etc.)   Coordinate and collaborate with other P3 units to improve configuration, quality and system performance.  Work closely with P3 management, P3 team members and across OHS divisions to establish project needs, deadlines, budgets and develop project plans.   Coordinate across the division to assist with large projects and initiatives.  Facilitate, coordinate and organize logistics of the PA-500 CoC annual Point in Time Count   Report to the P3 Deputy Director regarding goals and action steps of special initiative and projects   Local CoC Competition and HUD Competition support   Other duties as assigned  Competencies, Knowledge, Skills and Abilities  Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time; Manages project team activities.  Relationship Management – Develops and maintains harmonious relationships with key stakeholders to ensure positive and productive program/projec