Relocation Project Manager

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Position Overview The Relocation Project Manager plans, coordinates, and executes workplace relocation projects and furniture reconfigurations of varying complexity, managing moves of up to 1,000 people and overseeing office conversions and space modifications. This role serves as the primary point of contact for move management and furniture project activities, ensuring seamless transitions that meet client expectations while adhering to budget, timeline, and quality standards. Key Responsibilities Project Planning & Execution Develop comprehensive relocation project plans, schedules, and budgets in collaboration with facility, project, and construction managers. Establish project goals and objectives, adjusting as needed to achieve desired outcomes. Plan and successfully execute relocations for groups up to 1,000 people, managing most projects independently while supervising additional staff when required. Manage furniture reconfiguration projects including workstation modifications, office conversions, and space optimization initiatives. Incorporate industry best practices and ensure all activities comply with client and JLL policies and procedures. Furniture Project Management Oversee furniture reconfiguration projects from planning through installation, including workstation adjustments, panel reconfigurations, and component replacements. Manage office conversion projects such as private office to open workspace transitions, collaborative space buildouts, and density modifications. Coordinate furniture installations for new spaces and oversee decommissioning and redistribution of existing assets. Develop detailed furniture plans that optimize space utilization while meeting functional requirements and budget constraints. Track furniture inventory, manage asset tagging, and maintain accurate records of furniture locations and conditions throughout the project lifecycle. Vendor & Contractor Management Prepare RFPs and manage the procurement process for move labor, furniture installation contractors, and supporting services including technology, telephony, and furniture vendors. Evaluate proposals, recommend vendor selection, and oversee contractor performance to ensure compliance with established standards. Coordinate with furniture dealers, manufacturers, and installation teams to ensure timely delivery and proper installation. Manage pricing for furniture-related work including reconfigurations, conversions, new installations, and non-baseline requests. Project Administration & Reporting Establish and maintain organized project files, folders, and templates using standardized best practices. Develop client-specific reporting formats and maintain accurate records that protect confidentiality. Track project hours, forecast utilization, and ensure compliance with all key performance indicators and financial targets. Complete thorough project closeout documentation for both internal and client requirements, including furniture inventory reconciliation and as-built documentation. Data Management & Systems Perform data input into CAFM systems to maintain current occupancy and furniture inventory information, ensuring accuracy across all move management platforms. Process client move and furniture reconfiguration requests efficiently and maintain detailed tracking reports. Update project schedules in the client's preferred format and ensure all documentation supports due diligence and financial requirements. Maintain furniture asset databases with accurate location, condition, and specification details. On-Site Move & Furniture Project Management Provide on-site presence during relocations and furniture installations to answer questions and resolve issues in real time. Create and distribute move communications, packets, labels, and signage. Conduct pre-installation planning walks and post-installation inspections to ensure quality standards are met. Oversee furniture installation teams, verify work against specifications, and manage punch list items through completion. Conduct pre-move and post-move activities including inventory management, furniture tracking, check-ins/check-outs, and mover supervision. Manage post-move and post-installation help desk operations, update databases, and track punch list items through resolution. Plan and direct file planning and mapping from source to destination locations. Space Planning & Design Coordination Collaborate with design teams and space planners to translate furniture requirements into actionable project plans. Review and interpret furniture plans, specifications, and finish schedules. Coordinate furniture selection with existing inventory to maximize asset reuse and minimize costs. Ensure furniture solutions align with client workplace standards, ergonomic requirements, and functional needs. Manage the balance between aesthetic preferences and budget realities while maintaining quality standards. Client Communication & Relationship Management Serve as the single point of contact for all move management and furniture project activities. Understand and adapt to client protocols, developing communication strategies appropriate to each client environment. Participate actively in planning meetings with clients, Occupancy Planning teams, and key stakeholders. Project confidence, reinforce trust in team capabilities, and help reduce stress associated with wor