Senior Department Administrator, Research

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet . The Department of Physiology and Biophysics has an exciting opportunity for a Sr. Director, Department Planning & Operations to work on-site in Miami, FL. CORE JOB SUMMARY The Sr. Director, Department Planning & Operations provides leadership and oversight over daily operations and long-term strategic goals of the department. The Sr. Director, Department Planning & Operations works closely with internal and external stakeholders and assumes responsibility for planning, directing, and executing initiatives to create and/or improve departmental processes and functions. The incumbent also assists in the development of department metrics and key performance indicators (KPIs) to improve performance and productivity across a service lines or functional areas. CORE JOB FUNCTIONS 1. Plans, organizes, directs, and controls the operational activities for the department. 2. Develops and executes a plan to accomplish the department’s goals and objectives. 3. Participates in and ensures that strategic planning is conducted at least annually and ensures the execution of the plan. 4. Executes business cases, working with cross-functional teams outlining business or expansion opportunities, rationales, and execution plans to achieve the vision of the department. 5. Assists in the development of administrative policies and procedures and ensures effective operational standard operating procedures are in place. 6. Supports cross functional projects and initiatives through the development of key milestones, project plans and policy development. Responsible for organizing, distributing, and managing agendas, deliverables, action plans, project plans, and various other tools. Manages action items and processes required to see projects through by engaging multiple teams. 7. Collaborates with leadership to ensure understanding of metrics and initiatives. Leads messaging and communication efforts, provides feedback, and resolves issues and concerns. 8. Builds partnerships across organizational and departmental boundaries to leverage knowledge and refine best practices. 9. Monitors financial performance indicators on an ongoing basis, investigates budget variances, and adjusts operations or recommends adjustments when necessary. 10. Communicates progress on projects and initiatives, outlining opportunities and risks to all stakeholders. 11. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS Education: Bachelor’s degree in relevant field required Experience: Minimum 7 years of relevant experience required Knowledge, Skills and Abilities: Strategic Alignment: Skilled in aligning departmental goals with enterprise-wide strategy and develops comprehensive strategic plans. Financial Management: Ensures fiscal responsibility, and optimization of financial performance. Resource Management: Ability to allocate resources and drive innovation and growth. Adaptability: Proven ability to adjust to changes and leads/inspires transformational change. Team Leadership: Ability to build and lead high-performing teams, manage complex projects, and ensure successful project delivery. Technology & Analytics: Understanding of technology, data analytics, and performance measurement to drive strategic decisions and identify opportunities. Communication: Ability to influence others, articulate strategic vision, and ensure clear and persuasive communication. Department Specific Functions The Sr. Director, Department Planning & Operations, Research, serves as the administrative leader and senior management advisor to the Chair of the department of Physiology and Biophysics. The Director, Department Planning & Operations, generates, manages, and interprets strategic information; provides fiscal management and accountability for all department resources, and provides administrative infrastructure to ensure organizational and department goals are achieved and faculty and staff thrive. The Director, Department Planning & Operations maintains a comprehensive understanding of the similarities and differences among related projects, as well as a broad knowledge of the basic sciences teaching, educational requirements, human resources policies, procedures and practices, research ethics, pertinent laws impacting each area, fiscal management, and research administration. Budget and Fiscal Planning Prepare the Department’s annual budget for submission to the Chairperson for approval and presentation to Leadership . Prepare the financial reports for fiscal year-end processes and closing, adhering to the University Controller’s Office guidelines. Analyze school’s financial variance reports “actuals” versus proposed budget “plan” as required by the School leadership and the Chairperson. Review and make recommendations to the Chairperson on fiscal matters. Management of accounting, budgeting, and audits Grant/contracts, Sponsored Programs Assist principal investigators in the preparation of budgets for grant proposals and accounting of expenditures related to grant awards, reconciling grants accounts with UM financial system. Provide advice to faculty and staff regarding sponsored research administration issues, including appropriateness of budget items, interpreting a broad range of sponsor policies, government regulations, and agency terms and conditions.