Senior Fellowships and Student Services Coordinator

Job Posting Title: Senior Fellowships and Student Services Coordinator ---- Hiring Department: Lyndon B Johnson School of Public Affairs ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Jul 16, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes About The University of Texas at Austin What starts here changes the world. The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here. An organizational priority is to successfully make UT the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas. Learn more about UT’s mission and values , and leadership . About The LBJ School of Public Affairs The Lyndon B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation’s premier public policy schools. As Texas’ top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement. Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern. Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance.  Purpose The Senior Fellowships and Student Services Coordinator will manage fellowship and scholarship operations, administer awards, develop funding strategies, oversee scholarship systems and reporting, support student academic services, and serve as a primary liaison with donors, students, university partners, and school leadership. The position provides analytical and strategic support to leadership to advance enrollment, student success, and stewardship objectives. Student Services and Academic Program Administration Provide student services and academic support for graduate and undergraduate students, advising on enrollment, degree progress, academic status changes, and university policies. Maintain student records, reports, and program documentation; coordinate onboarding and student communications; and serve as a liaison with university offices to resolve issues and secure approvals. Fellowship and Scholarship Program Administration Lead fellowship and scholarship administration for the LBJ School, overseeing admissions and continuing-student funding programs, including outreach, application review, award decisions, and compliance. Manage fellowship, scholarship, tuition, stipend, and internship awards; exercise independent judgment on eligibility, exceptions, and award modifications; and serve as the primary liaison for students, academic programs, university offices, and external partners on funding matters. Scholarship Planning, Financial Management, and Data Analysis Develop and manage scholarship and fellowship strategies, funding models, award recommendations, budget projections, yield analyses, and multi-year forecasts to support enrollment, student success, and stewardship goals. Analyze and reconcile funding, expenditures, commitments, and enrollment data to optimize resource allocation and compliance. Prepare reports, dashboards, presentations, and executive analyses for leadership and external stakeholders, while implementing process improvements that enhance efficiency, fiscal stewardship, reporting accuracy, and program effectiveness. Scholarship Systems, Technology, and Compliance Management Serve as the primary administrator for LASSO and other scholarship management systems, overseeing application cycles, review workflows, communications, system configurations, and enhancements. Ensure accurate award processing, data integrity, reporting, record retention, and compliance with university requirements, while partnering with university technology and administrative offices to resolve issues and improve scholarship management processes. Donor Relations and Stakeholder Engagement Serve as the primary contact for fellowship and scholarship matters with donors, university partners, and academic units. Coordinate donor-funded awards and stewardship activities, provide program reporting and recipient data, and support initiatives that strengthen student funding opportunities and donor engagement. Required Qualifications Bachelor's degree. Minimum of five (5) years of related work experience demonstrating increasing responsibility. 3 years of experience in student services, scholarship administration, fellowship administration, higher education administration, enrollment management, financial aid, donor-funded programs, or related areas. Experience managing complex records, databases, reporting systems, business processes, analytical, organizational, and project management skills. Excellent written, verbal, and interpersonal communication skills. High level of proficiency in Microsoft Office programs: Excel, PowerPoint, Word, Outlook, etc. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Previous UT experience or other institution of higher education administ