Senior Science Awards Coordinator

Site: Massachusetts Eye and Ear Infirmary Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Summary Responsible for leading the editing and review process for a variety of written materials, including articles, reports, and marketing collateral, to ensure they meet the highest standards of accuracy, clarity, and consistency. Does this position require Patient Care? No Essential Functions -Lead the review and editing process for written materials, providing guidance and feedback to writers, editors, and other team members. -Ensure that all materials meet the company's standards for accuracy, clarity, and consistency. -Collaborate with writers, editors, and other team members to ensure the overall quality and effectiveness of written materials. -Mentor and train more junior editor roles and writers, providing guidance and feedback to help them improve their skills. -Stay up-to-date with industry-specific terminology and style guidelines. -Review and edit multimedia content, such as videos and audio recordings, as needed. -Contribute to the development of editing and writing policies and procedures. -Participate in strategic planning and decision-making for the company's editorial operations. Qualifications Education Bachelor's Degree Communications required or Bachelor's Degree Writing required or Bachelor's Degree Related Field of Study required Can this role accept experience in lieu of a degree? Yes Licenses and Credentials Experience experience in editing or proofreading, with experience leading a team of editors and writers 3-5 years required Knowledge, Skills and Abilities - Strong attention to detail and excellent proofreading skills. - Ability to lead and mentor a team of editors and writers. - Ability to work in a fast-paced environment and meet tight deadlines. - Excellent written and verbal communication skills. - Familiarity with Chicago Manual of Style or AP Stylebook. - Knowledge of editing software such as Microsoft Word and Adobe Acrobat is a plus. - Ability to work independently and as part of a team. Additional Job Details (if applicable) POSITION SUMMARY: Reporting to the Associate Director of Ophthalmology Communication at Harvard Ophthalmology, the Senior Communications Specialist oversees a diverse portfolio of internal and external communications across the Mass General Brigham and Harvard Departments of Ophthalmology, develops original written content for departmental communications and media, serves as the primary scientific contributor and editor of departmental publications, provides direct support to the Chair of Ophthalmology,  and oversees the Harvard Ophthalmology nominations processes for internal and external awards. The individual independently manages all aspects of the award process for over 60 local, national, and international awards annually, develops quarterly meeting materials, and synthesizes award requirements with experience-driven insights to guide the strategic selection of candidates with the Nominations Committee. The individual serves as the liaison between Harvard Ophthalmology and awarding institutions and functions as the primary departmental resource for awards, aiding nominees in preparing and submitting their applications. The individual also authors letters of support on behalf of the Chair, which involves synthesizing information from CVs and research proposals/abstracts. Applies in-depth knowledge and understanding of highly technical subspecialty research to assignments. This position requires superb writing, communication, and project management skills. A substantial degree of autonomy is expected. ESSENTIAL FUNCTIONS: Chair Support Authors scientifically rigorous letters of support on behalf of the Chair, synthesizing CVs, research proposals, and scientific contributions into compelling nominations for: Awards (local, national, and international) Trainee awards and fellowship applications, including named fellowships Institutional support for grants Manages review of Chair letters with Vice Chairs, Program director(s), and other leadership/faculty, as necessary Manages work of freelance letter writers and provide editorial oversight and scientific review of Chair letters Provides high-level executive communications support to the Chair, working directly with the Chair on strategic messaging and public-facing materials Works directly with the Chair to develop presentations, remarks, and briefing materials for departmental events and meetings. Synthesizes institutional data, departmental priorities, and strategic insights into clear, compelling, and event-specific narratives Secures and organizes essential data from internal sources and creates polished visual content (e.g., slides, charts, graphics) for executive-level presentations Leads iterative review and revision process with the Chair to ensure accuracy, alignment with institutional goals, and consistency of voice. Oversees the maintenance  and updates the Chair’s professional online profiles Research and Scientific Communications Leads editorial strategy and topic selection for Mass General Brigham’s Advances in Motion by monitoring faculty publications, assessing the scientific significance and broader impact of findings, and identifying emerging research trends and high-priority gaps in coverage Partners with MGB Communications to review, edit, and finalize AiM articles, managing the multi-step review process with faculty authors and the Chair Serving as the department’s princi