Sr Grants Management Spec

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): Remote Work - New York, Albany, New York, United States of America, 12224 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 900061 Regional Administration Work Shift: UR - Day (United States of America) Range: UR URG 112 Compensation Range: $70,600.00 - $105,800.00 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: GENERAL PURPOSE: The Director of Grant Financial Management serves as the senior financial professional on the Regional Grants Management Team, reporting to the Senior Director of Business Development. The Director focuses on planning, directing, and evaluating budgeting, financial management, and business plan development related to grant activities that support the strategic plans of the UR Medicine and its Affiliates and mentoring financial professionals in departments and our Affiliates who are new to grant financing. Responsibilities include grant administration, financial reporting & financial operations, plus: Collaborate with the Sr. Director on the selection and development of grant opportunities, loans or other financial arrangements that support the strategy of UR Medicine & our Affiliates. Lead the development of capital and operating budgets, budget justifications and narratives and collecting or developing any additional financial documentation needed for grant applications alone or in partnership with the finance teams at Strong Memorial and Affiliate Hospitals, UR Medical Faculty Group practices, FQHCs, and other community partners. Provide initial financial management support on grant awards until a dedicated financial manager can be identified and/or trained to manage an award. As the scope of our grant funding expands, hire and manage a team of accountants supporting grants within the Regional Business Development Department. Oversee the quarterly and annual financial reporting on all grants in compliance with state and federal regulations and UR policies including submitting timely budget modification and extension requests as needed. Collaborate with ORPA on auditing new financial partners, developing subcontracts (budget and scope of work), advising current and potential subcontractors on the budget development process and monitoring their timely submission of invoices and financial reports. Collaborate with procurement on the development of appropriate vendor contracts; and Advise and support departments in budgeting of unfunded personnel costs; data management costs; publication costs and other areas that may be overlooked in the budgeting process. Other duties as assigned. ESSENTIAL FUNCTIONS Leadership and Compliance Management Works with Affiliate CEOs, CFOs and URMFG Principal Investigators, Division Chiefs and Administrators on hiring, coaching, development & management of proposed grant budgets and financial management staff that carry out grant awards, leading to successful grant applications and optimal grant financial management. Foster an expectation of accountability and recognition for teamwork. Communicate effectively and regularly with direct and indirect reports to set priorities and ensure successful completion of work, providing clear and appropriate expectations/standards.  Ensures compliance with institutional policies and expectations that occur within departments or hospitals awarded a grant through our team, including but not limited to, Post Award Workbooks, Effort Reporting, Progress Reports, and Quarterly & Final Financial Reports.  Overseeing grant accounting in WorkDay accounting system for any grants under the control of Regional Administration.  Responsible for keeping up to date with university, NYS and federal grant regulations, and disseminating and implementing policies within the department to ensure compliance.  Manages and creates processes to meet sponsor proposal and reporting deadlines. Implements best practice improvements to achieve maximum efficiency and effectiveness in grant funding and operations. Hires, trains, and manages performance for members of the Regional Grants Financial Management team including annual and ongoing evaluations and provides input as requested, to department leaders who have collaborated with us on financial management. Pre-Award Portfolio Management Prepares sponsored project budgets and financial models and coordinates all components of the submission process for subcontractor agreements and vendor contracts. Advises principal investigators on appropriate budget submissions and enters the final budget into iORA or other grant systems. Reviews Notice of Funding Opportunities and advises PIs and URMC leadership on financial risks. Prepares and submits financial proposal package to the Office of Research and Project Administration (ORPA).  Negotiates budgets with subcontractors and coordinates pre-award risk assessments with potential partners and ORACS as needed. Serves as liaison to executive sponsors and University offices involved in sponsored funding including URMC Executive Team, Affiliate Executive Teams, Office of Research and Costing Standards (ORACS), Research Subjects Review Board (RSRB) and others as needed. Post Award Portfolio Management Establishes a