Strategy & Execution Tools Administrator

At Pluxee, we shape the world of employee benefits and engagement by bringing to life a personalized and sustainable employee experience, at work and beyond. Permanent Regular Job Description: Pluxee is a global player in employee benefits and engagement, operating in 28 countries, helping companies attract, engage and retain talent through innovative solutions across Meal & Food, Wellbeing, Lifestyle, Reward & Recognition and Public Benefits. Powered by technology and global expertise, Pluxee acts as a trusted partner within a B2B2C ecosystem of clients, consumers and merchants. Global Strategy Execution Administrator Enable strategy through disciplined execution, smart tools and effective enablement. About Pluxee Pluxee is a global player in employee benefits and engagement, operating in 28 countries, helping companies attract, engage and retain talent through innovative solutions across Meal & Food, Wellbeing, Lifestyle, Reward & Recognition and Public Benefits. Powered by technology and global expertise, Pluxee acts as a trusted partner within a B2B2C ecosystem of clients, consumers and merchants. 🚀 Key Responsibilities The Global Strategy Execution Administrator role supports the implementation of Pluxee’s strategy by enabling strong execution standards, effective use of tools and data, and consistent practices across countries. Positioned within the Strategy & Execution department, the role contributes to execution excellence by supporting governance, tools adoption, data-driven monitoring and enablement across global and local teams. The objective is to: Support strategy execution efficiency through robust governance, tools and standards Enable countries through training, support and knowledge management Leverage automation, analytics and embedded AI capabilities in Project Management tools to improve operational efficiency and decision-making Ensure optimal usage of Salesforce licenses and execution tools, aligned with contracts and business needs. The role works in close collaboration with IT and business teams, notably Sales Enablement & Performance. 🚀 Key Responsibilities 1. Project Management Tools Administration Act as super-administrator of the global Project Management tool (currently Monday.com) Manage user access rights in line with governance rules Support harmonisation of boards, workflows and dashboards Develop and maintain execution dashboards and KPIs for global visibility Support integrations with other tools (e.g. Jira, Azure DevOps) Implement automations, templates and smart workflows to improve execution efficiency Provide level-1 support and guidance to users in HQ and countries Contribute to the evolution roadmap of execution and PM tools 2. Strategy Execution & Portfolio Support Support the definition, maintenance and adoption of project, programme and execution standards aligned with Strategy & Execution frameworks Ensure consistency in: Naming conventions Initiative and project structures Portfolio views and execution reporting Update of the different requirements by sending reminder, chasing stakeholders and checking the quality of the data shared before it is reviewed by the Portfolio Manager Contribute to continuous improvement of execution processes across HQ and countries Document all improvements Use reporting, analytics and AI-assisted capabilities embedded in tools to support prioritization and monitoring 3. Enablement, Training & Adoption of Project Management tools Contribute to the design and delivery of training materials and sessions for Project Management tool users and key users in countries Support onboarding of new users and administrators Encourage consistent, value-driven usage of tools aligned with execution and growth objectives 4. Knowledge Management & Community Support Maintain and continuously improve knowledge repositories related to: Strategy execution and portfolio practices Project Management tools Evolve Knowledge Management practices from static documentation to dynamic, insight-driven knowledge enablement, inspired by how Knowledge Management roles in consulting, IT service management and customer support have been transformed by AI Ensure documentation is: Structured, standardised and up to date Designed for reuse, discoverability and self-service, not only for storage Optimised for AI-powered search, summarisation and contextual recommendations Leverage AI-enabled capabilities (where available in enterprise tools) to: Improve search relevance and reduce time spent looking for information Generate concise summaries, onboarding guides and FAQs from existing content Identify redundant, outdated or low-value content and support continuous clean-up Act as a facilitator of collective knowledge, ensuring that insights from countries, projects and tools usage are captured and made accessible at scale Facilitate and support communities of practice by: Sharing best practices and execution insights Contributing to knowledge-sharing sessions Promoting efficient, AI-supported knowledge consumption rather than manual documentation effort 5. Salesforce Licenses Administration Ensure governance, usage optimisation and enablement of Salesforce licenses Act as a global coordination point for Salesforce licence governance across countries to maintain accurate tracking of: Licences by country, user type and business role Price per license per country Ensure licence allocation & usage effectiveness, in particular ahead of business review with the provider Monitor and support the licence process with Business stakeholders (including compliance with SLA) Ensure the new purchased license terms are correctly provisioned within Pluxee organization, including countries (e.g., alignment between Order Forms and volume of licenses, license type, etc.) Ensure continuous improvement of process and workflow Coordinate closely with IT, Group Vendor Management, Count