Subcontracts Administrator

X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. All applications will be submitted via our company career page, www.x-energy.com/careers/ . We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us . Job Description This Subcontracts Administrator role is the operational backbone of X-energy's procurement and vendor relationships — preparing, negotiating, and administering the contracts, purchase orders, and subcontract agreements that enable America's first advanced nuclear fuel fabrication facility to source materials, services, and systems with the compliance rigor and cost discipline a DOE-regulated, NQA-1 environment demands. You'll draft and negotiate NDAs, teaming agreements, professional services agreements, and subcontracts; conduct detailed cost and price analysis per X-energy, federal (FAR/DEAR), and industry standards; maintain compliance with DCAA, CPSR, CFSR, and Prime Contract requirements; vet vendors through SAM.gov exclusion checks and approved vendor list management; and serve as the primary contracts interface between internal stakeholders (program managers, finance, engineering, quality) and the external supply base that makes TRISO fuel production possible. Whether you're early in your contracts career (Level II), hitting your stride (Level III), or ready to lead and mentor (Level IV), this role offers the chance to build procurement discipline and federal contracting expertise in a first-of-a-kind nuclear fuel mission where every contract you execute enables clean, reliable energy at scale. Job Profile Tasks/Responsibilities Prepare, review, and negotiate standard contract agreements and documents, to include teaming, non-disclosure, subcontracts, Purchase Orders, and other vendor agreements. Identify distinct contract requirements, provisions and terms and conditions for subcontractors and vendors. Initiate documentation to authorize and direct work in accordance with contractual requirements. Generate and negotiate change orders and modifications to NDAs, Teaming Agreements, Professional Services Agreements and Subcontract Agreements. Resolve issues with customers, subcontractors, vendors, and leadership as needed. Prepare and disseminate information throughout the company regarding subcontract status, compliance, modification, deviation, negotiation, and termination. Conduct proper due diligence for all procurement requests, including but not limited to, vetting potential vendors and subcontractors, and conducting detailed cost and price analysis in accordance with established X-energy, federal, and industry compliance standards prior to issuance of Purchase Orders, Change Orders, Subcontracts and Agreements. Maintain approved vendor list through verification that vendors are not excluded in SAM.gov. Support company proposal efforts as necessary. Maintain and follow X-energy and nuclear industry procurement and QA policies and procedures. Ensure all procurement files are compliant with DCAA, CPSR, CFSR, and Prime Contract requirements as required. Maintain all documents, reviews, awards, and contracts in an organized, detailed, and centralized filing system. Uphold open lines of communication with program managers, finance, leadership, and customers as required. Maintain professional demeanor and behavior at all times in all forms of communication. Perform other duties as assigned by manager. Level II:   Support team members with the execution of the core tasks and responsibilities, listed in the Job Profile   Task/Responsibilities   section of this document, for small to moderate-sized subcontracts, under guided supervision.  Level III:   Execute the core tasks and responsibilities, listed in the Job Profile   Task/Responsibilities   section of this document, for moderate to large-sized subcontracts, with minimal supervision.  Level IV:   Lead the execution of the core tasks and responsibilities, listed in the Job Profile   Task/Responsibilities   section of this document, for subcontracts of all sizes, without close supervision and some latitude for independent judgment. •    Provide feedback and guidance to more junior team members with the execution of the core tasks and responsibilities listed in the Job Profile   Task/Responsibilities   section of this document. •    Shares knowledge related to industry best practices and standards with others across the team. Job Profile Minimum Qualifications Bachelor’s degree in any field. Years of relevant experience may be in lieu of a bachelor’s degree. U.S. Citizenship is required. Level II:   Typically, three years of experience in   subcontracts/contracts   administration is required. Some experience with federal contracts, and/or knowledge of commercial procurements.  Experience conducting basic negotiations.  Level III:   Typically, five years of experience in   subcontracts/contracts   administration is required.  Experience conducting negotiations Level IV:   Typically, ten years of experience in   subcontracts/contracts   administration is required. Experience conducting complex negotiations. Understanding of federal government regulatory guidelines, as appropriate. Significant experience negotiating complex construction subcontracts, preferred. Location: Oak Ridge, TN Work Site Expectations:  5 days onsite Travel Expectations: Less than 10% Hours: 8:00am-5:00pm, Mon-Fri Compensation As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for t