Temporary - Front Office Assistant - Development - (UTEMPS)

Job Posting Title: Temporary - Front Office Assistant - Development - (UTEMPS) ---- Hiring Department: UTemp Pool ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Sep 30, 2026 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this assignment is 09/30/2026 - this temporary assignment may transition to regular status. Purpose  The Front Office Assistant provides professional front desk coverage and operational support for the University Development Office (UDO). This position will report directly to the Assistant Director of Building Operations and will serve as the first point of contact for visitors, staff, and campus partners. This position plays a critical role in maintaining a welcoming, organized, and service-oriented office environment. This role also supports a range of administrative and operational functions, including building management coordination, employee engagement initiatives, learning and development events, office supply management, and mail distribution. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced professional setting. Responsibilities Front Desk and Customer Service Greet and assist visitors, staff, and external partners professionally and courteously. Manage visitor access, check-in procedures, and coordination of guest arrivals. Maintain the appearance and readiness of reception and common areas. Building and Facilities Coordination Coordinate routine building and facilities requests, including maintenance, custodial needs, and room setups. Serve as a liaison with campus partners and service providers to support building operations. Monitor shared spaces to ensure functionality, organization, and readiness for staff and visitors. Employee Engagement and Office and Event Support Assist with planning and coordinating employee engagement activities, events, and recognition initiatives. Support onboarding logistics for new employee and coordination of initial resources. Provide administrative and logistical support for training sessions, workshops, and staff development programs. Coordinate scheduling, room reservations, materials preparation, and event setup/tear-down. Assist with communications, RSVP tracking, and event documentation. Supply and Inventory Management Monitor and maintain office supply inventory for common areas and administrative needs. Process supply orders in accordance with university purchasing procedures. Maintain organized storage areas and ensure timely replenishment of supplies. Mail Services and Administrative Support Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and coordinate shipping or courier services. Assist with copying, scanning, filing, and general document management. Provide administrative support for meetings, scheduling, and special projects. Required Qualifications High school graduation or GED. Three years of administrative experience. experience in administrative support, reception, customer service, or a related field. Demonstrated ability to provide professional and responsive customer service in a front-facing role. Strong organizational, time management, and multitasking skills. Excellent verbal and written communication skills. Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams) and standard office technologies. Ability to maintain confidentiality and exercise sound judgment in a professional environment. Reliable attendance and ability to support consistent front desk coverage during business hours. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree. Experience working in a higher education, nonprofit, or advancement environment. Experience supporting office operations, facilities coordination, or event logistics. Familiarity with university purchasing processes or supply management. Experience working with shared administrative systems or tracking tools. Ability to work independently while contributing effectively to a team environment. Hourly Rate $20.00 Working Conditions Attire: Business Casual Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation, Lifting, pushing, or pulling. No shorts or t-shirts. Button-ups, polos, nice jeans and pants are ok. Work Shift Hours per week - 40 The work hours are from 8:00 a.m. to 5:00 p.m. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile