Temporary Recruiting Operations Manager, Career Success (UTemps)

Job Posting Title: Temporary Recruiting Operations Manager, Career Success (UTemps) ---- Hiring Department: UTemp Pool ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until May 14, 2027 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Temporary assignments may be filled at any time. Only applicants selected to move forward in the hiring process will be contacted and provided with instructions for the next steps. Please do not contact us by phone or email to inquire about the status of your application. This temporary assignment is benefits-eligible and is anticipated to end on May 14, 2027 . This assignment may transition to regular status. Purpose The Recruiting Operations Manager keeps employer engagement running reliably at UT Austin. This role is responsible for day-to-day coordination, logistics, and platform operations, enabling the Employer Success team and college partners to focus on building employer relationships that matter. The right person is highly organized, follows through consistently, and takes pride in a well-run operation. They work from direction set by the Employer Success team, receiving intake, coordinating the appropriate resources, and ensuring projects and events are completed on time and to proper standards. This role reports to the Director of Recruiting Operations and works closely with the Employer Success team. It sits at the intersection of event coordination, platform operations, and team communications. Responsibilities Key Responsibilities: Employer Event Coordination - Coordinate logistics for employer-facing events including multi-college info sessions, recruiting visits, industry convenings, and on-campus activations working from intake provided by the Employer Success team and college partners - Manage space reservations across UT systems including Mazevo and other UT platforms, coordinating with facilities, building management, and campus partners - Coordinate collateral, signage, AV, catering, and staffing needs for employer-facing events - Serve as the operational point of contact for employer logistics questions and on-site needs during events - Maintain event checklists and standard procedures to ensure consistent, reliable execution - Communicate logistics details with employers, college partners, and internal stakeholders in a timely and professional manner - Track event outcomes and compile post-event data for reporting purposes. Platform Operations and Moderation Support - Review and moderate employer-submitted events, job postings, and contacts in 12twenty@Texas in alignment with UT policies and standards - Route requests to appropriate Career Service Offices when college designation applies - Support on-campus interview (OCI) coordination as part of the broader operational support scope - Maintain data accuracy within the platform and flag issues for follow-up with appropriate team members - Serve as an operational resource for employer and campus partner questions about the platform and recruiting processes Team Communications and Coordination Support - Manage and maintain internal communications channels including employer-facing Teams channels and shared coordination spaces, ensuring information is current and flows clearly - Support the coordination of cross-campus employer engagement efforts by keeping the appropriate people informed and connected - Maintain accurate records and contribute to weekly, monthly, and annual operational reporting - Support onboarding of new team members by maintaining current process documentation and checklists - Support the testing and adoption of automated workflows and tools as they are introduced by the team, helping ensure new processes work in practice and flagging issues for follow-up. Required Qualifications Bachelor’s degree in business administration, communications, hospitality/event management, or a related field. Strong organizational skills with the ability to manage high-volume scheduling, logistics, and multiple concurrent deadlines - Excellent attention to detail and consistent follow-through on established processes and procedures - Professional communication skills with the ability to interact confidently with employers, staff, and students across multiple channels - Customer-service orientation with a proactive, problem-solving approach to resolving logistical issues - Ability to maintain accurate records and compile data for reporting purposes - Ability to work independently, prioritize effectively in a fast-paced environment, and adapt to shifting demands - Proficiency with Microsoft Office, including Excel, and virtual communication platforms. Preferred Qualifications Experience in recruiting coordination, career services, event planning, or administrative support - Familiarity with scheduling, space reservation, or customer relationship management (CRM) platforms (e.g., 12twenty, Mazevo, or similar tools) - Understanding of on-campus interviewing (OCI) processes or university-employer engagement - Experience coordinating across multiple stakeholders or routing requests in a multi-team environment - Experience triaging requests or managing workflows in a high-volume or ticketing-based setting. Hourly Rate $27 Working Conditions Business casual attire Standard office environment Work Shift 35 hours per week, M-F The role may flex in hours depending on recruiting season. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materia