Vendor Contracts Administrator - IT VMO

Overview What you can expect!  Find joy in serving others with IEHP! We welcome you to join us in “healing and inspiring the human spirit” and to pivot from a “job” opportunity to an  authentic experience! The Vendor Contract Administrator (VCA) – IT VMO is responsible for managing the contract life cycle, which includes participating in selection of vendors, contract development and negotiation, changes, modifications, and enforcement of performance clauses, including incentives and remedies. The VCA acts as the key contact and subject-matter expert for all contract-related activities. This includes assisting with negotiating contract terms, conditions, modifications, incentives, and remedies, while working with key stakeholders to ensure that their requirements are met. Additionally, this position manages the contract execution process, resolving problems, mitigating delays, assisting with audits, mediating disputes, and escalating issues. Commitment to Quality: The IEHP Team is committed to incorporate IEHP’s Quality Program goals including, but not limited to, HEDIS, CAHPS, and NCQA Accreditation. Additional Benefits Perks IEHP is not only committed to healing and inspiring the human spirit of our Members, but we also aim to match our team members with the same energy by providing prime benefits and more. Competitive salary State of the art fitness center on-site Medical Insurance with Dental and Vision Life, short-term, and long-term disability options Career advancement opportunities and professional development Wellness programs that promote a healthy work-life balance Flexible Spending Account – Health Care/Childcare CalPERS retirement 457(b) option with a contribution match Paid life insurance for employees Pet care insurance Key Responsibilities Establish contract management objectives, procedures, templates, and workflow processes for vendor contracts and deliverable schedules. Maintain a contract management database that contains all executed contracts, as well as contracts that are under development but are not yet active. Moreover, track obligations, deliverables, and contract change notes. Manage and control access to documents as appropriate. Develop contracts that clearly outline responsibilities, deliverables and costs that can be translated to effective performance and cost management. Work with legal representatives to develop and insert appropriate legal protections in contracts, as warranted. Work with all teams (security, compliance and tax, HR, accounts payable [AP], etc.) to ensure that vendors are performing in accordance with existing requirements and regulatory obligations. Develop a knowledgebase of negotiating strategies, best practices, and negotiation personnel and teams. Make improvements to processes, procedures, workflow, and organizational structures for contract management. Administer commercial and financial arrangements with vendors to include billing, invoicing, performance incentives and remedies, and internal chargebacks, where appropriate. Work alongside procurement colleagues to assist with developing statements of work (SOWs) and understand any current requests for information (RFIs), requests for quotation (RFQs), and requests for proposal (RFPs) that are in the pipeline. Work with vendors and key stakeholders to establish clear contract change control processes. Perform any other duties as required to ensure Health Plan operations and department business needs are successful. Qualifications Education & Requirements  Minimum of four (4) years of relevant experience including negotiating and managing contract life cycles, with an emphasis on technology or IT service agreements required Experience in managing large complex contracts in one or more IT categories, including hardware, software, service, and communication Experience working with all key departments (security, compliance, finance, tax, AP, legal and procurement) ITIL experience desired, but not required Bachelor’s degree in Business, Economics, Psychology, Computer Science, Mathematics, Statistics, or Finance from an accredited institution In lieu of the required Bachelor’s degree, a minimum of four (4) years of additional relevant work experience is required for the position This experience is in addition to the minimum years listed in the Experience Requirements above Four (4) additional years of experience in a Purchasing Department or Equivalent Agency, in which primary responsibilities included contract negotiation, development of contract standards and procedures, and development of multi-year or major high value agreements with an emphasis on technology or IT service agreements Preferred Relevant Professional Certifications include, but are not limited to: Certified Professional Contract Manager™ Certified Public Procurement Officer NIGP Specialization Certificate: Technology Procurement NIGP Certified Procurement Professional Key Qualifications Must have a valid California Driver’s license Thorough knowledge and understanding of: Procurement and vendor management practices How to determine contractual and financial exposure and negotiate contracts Contracting trends, licensing models and traditional and emerging contract and vendor performance models Market knowledge of the category of IT vendor for which the contract manager is responsible Contract risks and to work with other parts of the organization in crafting tactics and strategies for risk mitigation Best practices for IT contract negotiation tactics and strategies How to structure bids, evaluate bids against a broad set of evaluation criteria, and provide recommendations for vendor selection Government and industry regulations that will influence contracting approach and vendor behavior (for example, FINRA for financial institutions, and U.S. Health Insurance Portability and Accountability Act [HIPAA] for