People Team Coordinator - Pleasanton, CA

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology. Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere. Summary: The People Team Coordinator  is an enthusiastic, energetic communicator who thrives on building connections and bringing out the best in the people around them.   With  exceptional oral and written communication skills  the  Coordinator   provides  vital  administrative support to the People Team   and    the   Talent Acquisition team  – helping keep our daily operations running smoothly and with a smile .  At  Calyxo , we believe that a  great  workplace starts with great people, and the People Team  Coordinator  is at the heart of that mission.  The role is all about championing  our  culture   –   streamlining  processes , sharing exciting  employee offerings and  spreading the word about  our initiatives and programs that  make  Calyxo  a place  employees love  to work .  If you find joy in helping  others, going the extra mile to improve someone’s day and being the face of a dynamic team, this role is for you.   This is an in-office position based in Pleasanton, CA.   In This Role, You Will :   Support Talent Acquisition by ensuring a positive candidate experience when candidates engage with  Calyxo .   Schedule candidate interviews,  maintain  ongoing communication with hiring managers, interview team, and candidates. Coordinate  logistics  and fill gaps during the recruiting process.   Assist  with updating and  maintaining  Greenhouse,  Calyxo’s  applicant tracking system.   I nitiate background checks,  trigger  onboarding  process  in HRIS , and manage I9 verification   process  for all new joiners.     Assist  with the employee termination process when  appropriate –  documentation preparation and coordinating exit  procedures. Collaborate  with People Team members to ensure a positive onboarding experience including proactive communication around timelines, due dates, and what to expect before and during onboarding.   Monitor onboarding systems to ensure new hires are completing  tasks  by the required due dates.  Support day-to-day employee lifecycle processes such as onboarding, data changes, and offboarding by  maintaining   accurate  employee records in HR systems and ensuring  timely  completion of transactions.   Assist  in reviewing and improving People team workflows and documentation to enhance efficiency, compliance, and employee experience.   Assist  with ad hoc projects and reports as  needed  such as  monthly headcount reports  and All Employee Meeting  materials .   Create  credentialing  letters  for  all  commercial  new  hires . Update letters and order drug tests ,  as needed .   Assist with Employee Engagement activities   Provide administrative support to the whole People Team.   Who You Will Report To: Vice President, People Requirements: Education: 4-year college degree or equivalent experience   Experience: minimum 2 year s  HR admin and/or coordinator experience    Work location: Pleasanton, CA   Travel: <5%   Full  time  employment   Experience working on projects in a cross - functional environment.   Exceptional oral and written communication skills   Excellent computer skills with multiple programs including  the Microsoft  Office  S uite.   Intermediate level skill in Microsoft Excel ( eg ,  using SUM function, setting borders , setting  column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).    Intermediate level skill in Microsoft Word ( eg ,  inserting headers, page breaks, page numbers and  tables  and/or adjusting table columns).   Intermediate level skill in PowerPoint (building professional slide decks with above-average graphics, layouts, images)   A natural self-starter with a genuine curiosity and drive to dig in, figure things out, and find solutions – someone who takes initiative without waiting to be asked   Compliance with relevant county, state, and  f ederal rules  regarding  vaccinations.   Preferred Qualifications :   Experience with  platforms including   Greenhouse,  HiBob ,  and Paylocity .   Working knowledge of Microsoft SharePoint for building and  maintaining  internal intranet pages, document libraries, and HR knowledge resources.   Experience working in a customer  service oriented /administrative e nvironment .   Knowledge of v-lookups and other  advanced  Microsoft excel skills.     What We Offer: At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team.  You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture.  You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.  We also offer an attractive compensation package, which includes: A competitive base salary of $85,000 - $95,000 and variable incentive plan Stock options – ownership and a stake in growing a mission-driven company Employee benefits package that includes 401(k), healthcare insurance and paid vacation Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only  valued but also  prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities,