Full-Time Family & Household Manager Needed in Walnut Creek, CA

Location: Walnut Creek / Alamo, CA Employment Type: Full-Time; Live-Out (W-2) Children: Four children, ages 18 months – 14 years Start Date: Immediately - June 2026 Schedule Overview: This is a full-time role with varying weekly structure due to a 2-3-2 custody rotation schedule. When children are in the active household: Full-day support including mornings, school transportation, after-school care, and household management from 6am - 5pm  When children are in the alternate household: Reduced schedule of up to 8 hours per day, starting at 8am; focused on household management, errands, organization, meal preparation, and family logistics Schedule flexibility is required due to custody transitions Occasional weekend support with advance notice Compensation & Benefits Hourly compensation: $45–$52/hr (W-2) depending on experience and qualifications This role is California-compliant and includes overtime pay in accordance with state labor laws: 1.5x hourly rate for hours worked over 40/week 1.5x for hours worked over 9 hours in a single day Double time for hours exceeding 12 hours in a single day (when applicable) Guaranteed W-2 payroll structure Benefits: 2 weeks paid vacation Paid holidays (standard U.S. holidays) Paid sick leave per California law Mileage reimbursement for work-related driving Guaranteed weekly hours Key Responsibilities:  Childcare & Developmental Support Provide structured, attentive care for four children across multiple age groups (toddler through teenager) Manage and execute morning routines including wake-ups, breakfast, hygiene, and school preparation Ensure timely school drop-offs and after-school pick-ups with safe transportation Oversee after-school routines including decompression time, snacks, homework support, and structured activities Provide consistent guidance, supervision, and emotional support tailored to each child’s developmental stage Support behavior consistency, routine adherence, and smooth transitions between homes in a shared custody (2-3-2) schedule Coordinate and transport children to extracurricular activities, appointments, and school-related events Maintain a calm, structured, and supportive environment that promotes stability across both households Communicate daily updates regarding children’s schedules, needs, and activities to parents as appropriate Ensure seamless transitions between two households, maintaining consistency in routines, belongings, and schedules Track and manage household transitional logistics including school materials, clothing, extracurricular equipment, and transitions Support communication between households as needed to ensure alignment on schedules and activities Maintain structure and predictability for children during home transitions for children Household Management & Home Operations Maintain overall organization and functionality of the home, ensuring systems are efficient and consistently upheld Oversee day-to-day household operations including cleanliness standards, organization, and readiness for family routines Manage grocery shopping, household inventory, and restocking of essential supplies Plan, prepare, and coordinate healthy family meals and dinner routines (including meal prep when needed) Coordinate with household vendors including cleaners, maintenance providers, landscaping, and service professionals Ensure household calendars, appointments, deliveries, and schedules are managed and organized effectively Assist in maintaining structured systems across both households to ensure continuity during custody transitions Anticipate household needs proactively and take initiative to resolve issues before escalation Executive Support & Life Management (Primary Parent Support) Provide high-level personal and household support to the primary parent in managing daily life logistics Manage calendars, scheduling conflicts, and coordination of personal and family appointments Assist with travel planning, reservations, and coordination of family-related logistics Handle personal errands including returns, pickups, appointments, and miscellaneous tasks Support organization of personal and family priorities to reduce administrative and mental load Act as a trusted right-hand support in managing day-to-day family operations and household flow Provide anticipatory support by identifying upcoming needs and proactively addressing them Maintain strict confidentiality, discretion, and professionalism at all times General Expectations Operate independently with strong judgment and minimal supervision Maintain a calm, organized, and solution-oriented presence in a dynamic household Communicate clearly and proactively with parents regarding updates, issues, and scheduling needs Demonstrate flexibility and adaptability within a structured but rotating custody environment Uphold consistency, reliability, and professionalism in all aspects of household and childcare support Qualifications: Candidates must meet the following baseline requirements to be considered: Minimum 5+ years of professional childcare experience, ideally including both nanny and household management roles Strong experience supporting multiple children across different developmental stages (toddler through teenager) Valid CPR & First Aid certification (or willingness to obtain prior to start) Valid driver’s license with a clean driving record Reliable personal vehicle for work-related transportation Strong, verifiable professional childcare references (minimum 3 required) Authorized to work in the United States (W-2 employment required) Willingness to complete a comprehensive background check including criminal, DMV, and reference verification TrustLine certification (or willingness to obtain, as required in California) Non-smoker Comfortable working in homes with pets High level of professionalism, discretion, and emotional maturity Strong organizational and communication skills Ability to work independently with minimal supervision Willing to sign NDA