Events Manager

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Title:   Events   Manager   Reports to:   General Manager   Direct reports:   Events Assistant Manager   Responsibilities    Involvement in all aspects of major club functions including F&B events, seasonal parties, major and minor golf events, retail events, etc.   Create and execute   planning ,   meetings,   BEO’s and Critical Paths for all event s to include   floor plans, and timeline of event.    Keep departmental managers and staff aware of functions,   changes   and expectations, through clear and frequent communication.   Establish relationships with Members and encourage   additional   catering revenue.    Uphold events and catering obligations related to the F&B budget.   Quote prices (furniture, rentals, photographer, music, flowers, decorations, A/V, decorations) and formulate contracts detailing services to be provided.    En sure contracts/agreements for each event are   signed prior to ordering any event items.    In tandem with Member Services, r esponsible for the sales, marketing and promotion of all Member and Guest private events,   functions   and activities, ensuring that all Member/Guest expectations are exceeded, Member Retention goals are   met   and that Private Party and Member Relations plans are achieved.   The Events Manager   s upervises /ex e cutes   set-ups, breakdowns, and quality of service   for all banquet events in the Club and private   residences .   Field any Member or Guest questions or concerns promptly and professionally.    Assist   Member Services   as needed in the day-to-day operations of the department , when there are   not   events scheduled .    Work with   Member Services   and Food &   Beverage Dep artments   in the   requisitioning   of staff and   scheduling for   events,   catering   and banquets.   In addition,   will   need to requisition contract labor staff from time to time.   Works with Executive Chef to   determine   selling prices for catered events; oversees the development of contracts / agreements.   Helps develop catering sales budgets; reviews financial reports and   takes   corrective actions as appropriate.   Ensure   all events are billed   accurately   and chits are turned in   immediately .   Maintain banquet storage along with all items used for private and catering events.    A dditional   duties as   assigned by management.    Competencies for Success in the Role   College degree   preferred   1-2   years of p rior hospitality ,   catering   and event   experience   Communication –   Must have an outgoing & well-spoken personality be able to clearly interact with members and guests   Decision making  - Applicant   must be efficient, detail-oriented, self-motivated   Coaching and mentoring other team members   Strong   organizational   and   multi-tasking   skills are needed   Collaboration –   regularly works   with other departments or projects   Delivers results – getting things done on time and accurately    Innovation    Strategic thinking   Talent management – assess and manage the skills and talent on the team for continuous improvement   Experience with   Jonas, JAM,   Word, Excel, Publisher, Email, and a willingness to learn new computer programs that the Club utilizes    Maybe   required   to lift objects weighing more than 25 pounds   Must be able to be on your feet   extended periods of time   Must be prepared to go   above and beyond   normal expectations   on a daily basis   as   pertaining to   the membership and their requests; whatever, wherever, whenever, no matter   what   it takes to make it happen   Benefits    Competitive Pay   Medical, Dental, and Vision Benefits   401k Contribution   Paid Time Off and Paid Holidays   Employee Meals, Referral Incentives, and Recognition Programs   Professional development and upward mobility opportunities   Work-Family Culture   The Company’s good faith estimate of the salary rate expected to pay for this role is $ 95 ,000 to $10 5 ,000 annually and is based on applicable and specialized experience and location.   About Us   Nestled in California’s desert paradise,   The Madison Club is La Quinta’s most exclusive, private residential community, offering the finest golf and club facilities in an intimate and sophisticated setting. It is a place of effortless grace and charm with an ambiance of quiet sophistication, intimacy, and understated luxury. Offering a limited number of homes and memberships, The Madison Club is the modern interpretation of California’s classic old-line country clubs, offering five-star dining and member events, wellness and fitness amenities, and   Discovery ’ s signature Outdoor Pursuits program.   At The Madison Club,   our employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities. All while providing the highest level of member and guest services and contributing to the creation of unforgettable experiences. For more information about our club, please visit:  https://madisonclubca.com/   Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and   families   the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit:   http://www.discoverylandco.com .