Recruiting Coordinator

Join one of the fastest growing, most dynamic companies in the furniture industry. For over 25 years, Four Hands has been a leading designer and wholesaler of furniture and décor, helping people create spaces that feel like home.  Recognized on the Inc. 5000 list of fastest-growing companies and named one of Austin’s Top Workplaces year after year. We invest in exceptional people — with a team of over 800 and growing — fostering our employees’ careers and celebrating them at every step of the way. Four Hands is where passion meets purpose and where your next chapter begins. We're looking for a detail-oriented, energetic Recruiting Coordinator who thrives on creating exceptional candidate experiences, keeping recruiting operations running smoothly, and helping connect great people with great opportunities.   This role plays a critical part in ensuring hiring processes run smoothly from interview scheduling through onboarding coordination. The ideal candidate thrives in a fast-paced environment, enjoys building relationships, has exceptional attention to detail, and is passionate about creating a polished and welcoming experience for candidates and hiring teams alike. This position partners closely with recruiters, hiring managers, People Operations, and cross-functional teams to help drive efficient, organized, and scalable hiring practices across the business.   *This role requires onsite presence in Austin, TX 3-4 days a week* In This Role   Interview Coordination & Scheduling   Coordinate and facilitate a seamless interview process across multiple teams, ensuring candidates and hiring teams remain aligned, informed, and prepared throughout the hiring journey   Manage complex interview scheduling across recruiters, hiring managers, executives, and candidates, balancing competing priorities and time zones to minimize delays and improve hiring velocity   Prepare and distribute interview materials, agendas, and logistics to ensure interviews are organized, consistent, and professionally executed   Partner with recruiters and hiring managers to build effective interview panels and maintain momentum against hiring timelines   Monitor interview scorecard completion and partner with hiring teams to encourage timely feedback and consistent hiring practices   Provide operational and administrative support that enables the Talent Acquisition team to operate efficiently and deliver a high-quality hiring experience   Candidate Experience   Serve as a trusted point of contact for candidates throughout the recruitment process, creating a responsive, organized, and engaging experience   Deliver clear, timely communication regarding interview schedules, logistics, and next steps to ensure candidates feel informed   Ensure every candidate interaction reflects the company's culture, professionalism, and commitment to an exceptional hiring experience   Coordinate candidate travel and onsite logistics to create smooth and positive interview experiences   Recruiting Operations & Systems   Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS) to support reporting, compliance, and operational efficiency   Manage job postings and job board distribution to ensure opportunities are visible, accessible, and accurately represented   Monitor candidate progression through the hiring process, ensuring workflow consistency, data integrity, and adherence to recruiting processes   Generate and maintain recruiting metrics and reports that provide visibility into hiring activity, process effectiveness, and pipeline health   Offer & Hiring Support   Support the offer process by preparing documentation, coordinating approvals, and ensuring a smooth and timely transition from candidate selection to hire   Facilitate pre-employment requirements, including background checks, reference checks, and other hiring-related processes, to support a positive and compliant onboarding experience   Partner closely with People Operations to ensure new hires are successfully transitioned into onboarding   Employer Brand & Recruiting Programs   Support recruiting events, career fairs, university partnerships, and hiring initiatives that strengthen the company's talent pipeline and employer brand   Maintain recruiting materials, templates, and candidate-facing resources to ensure consistency, professionalism, and brand alignment across all hiring activities   Employee Referral Program Administration   Manage the day-to-day administration of the employee referral program, ensuring referrals are accurately tracked, routed, and processed in a timely manner   Serve as the primary point of contact for employees participating in the referral program, providing visibility into referral status and process updates   Monitor referral activity and maintain reporting on referral volume, conversion rates, and program effectiveness to support ongoing program success   Partner with the Talent Acquisition team to promote employee participation, increase referral engagement, and ensure referral rewards are processed accurately and efficiently   The Ideal Person   3+ years of experience in recruiting coordination in talent acquisition required   Strong experience coordinating complex interview schedules across multiple stakeholders and time zones    Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously    Strong written and verbal communication skills with a professional and polished approach to candidate and stakeholder interactions    Comfortable working with calendars, scheduling tools, spreadsheets, and recruiting systems to support operational workflows    Passion for creating a positive candidate experience and supporting a culture of excellence throughout the hiring process   About Four Hands Headquartered in Austin, T