Education and Outreach Communications Coordinator, Office of Sponsored Projects

Job Posting Title: Education and Outreach Communications Coordinator, Office of Sponsored Projects ---- Hiring Department: Education and Outreach ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance. UT Austin offers a competitive benefits package that includes:   100% employer-paid basic medical coverage   Retirement contributions Paid vacation and sick time Paid holidays Eligible for telework Please visit our Human Resources (HR) website to learn more about the total benefits offered. Purpose Supports operational communications, training resources, and outreach initiatives for the Office of Sponsored Projects (OSP) Education and Outreach team. Assists in developing clear, accessible, and audience-focused communications and training materials that support the university research community and align with The University of Texas Austin brand standards. Responsibilities Communications & Written Content Development Develops, drafts, edits, and coordinates operational communications related to federal research administration policies, sponsor requirements, institutional procedures, trainings, and process updates for the university research community. Assists with production and distribution of newsletters, targeted communications, announcements, and informational resources. Maintains a communications publishing calendar and coordinates with leadership and subject matter experts to gather, organize, and refine content. Supports development and maintenance of audience-specific distribution lists and listservs to facilitate targeted stakeholder communications. Assists in drafting and maintaining content for SharePoint and other communication platforms to support clear, consistent, and accessible operational guidance. Ensures communications materials conform to The University of Texas at Austin brand, editorial, accessibility, and communication standards where applicable. Training & Resource Support Assists in development, coordination, and maintenance of training and informational materials related to research administration processes, sponsor requirements, and updates to the University of Texas Research Management Suite (UTRMS). Develops user-focused guidance materials, reference documents, job aids, and communication resources that support operational implementation and user adoption. Assists with development and formatting of visual communication materials, graphics, presentations, and informational resources that support training, outreach, and operational communications. Assists with formatting, editing, and organizing educational materials to support consistency and accessibility standards.  Research Administration Outreach Assists with outreach and engagement activities supporting the research administration community. Supports development and coordination of meetings, workshops, campus engagement initiatives, informational sessions, and outreach materials intended to strengthen communication and collaboration between OSP and departmental stakeholders. Operational Coordination & Communications Support Provides administrative and project coordination support for communications initiatives, including tracking communications projects, coordinating timelines, organizing shared resources, and supporting continuous improvement efforts for communication workflows and stakeholder engagement practices. Professional Development & Other Duties Participates in professional development activities and remains current with research administration practices, sponsor requirements, communication trends, and university procedures. Assists with special projects and performs other related duties as assigned Required Qualifications Bachelor’s degree in communications, public relations, journalism, English, higher education administration, business administration, or related field. At least 6 years of experience developing and conducting programs. Experience drafting, editing, and coordinating professional communications in a higher education, nonprofit, governmental, or administrative environment. Demonstrated ability to communicate complex information clearly and effectively to various audiences. Strong writing, editing, organizational, and project coordination skills. Experience managing multiple priorities and deadlines in a collaborative environment. Proficiency with Microsoft Office applications and web-based communication platforms. Demonstrated attention to detail and commitment to accuracy and consistency. Relevant education and experience may be substituted as appropriate. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience supporting communications, outreach, training, or educational initiatives in a research administration or higher education environment. Familiarity with federal sponsor requirements and research administration terminology. Experience supporting SharePoint, newsletters, listservs, or internal communication platforms. Experience developing user guidance documents, job aids, or training support materials. Familiarity with accessibility, editorial, and institution